Document Scanning and Processing Services – Invensis

Document management comprising of document scanning and retrieval, play a very important role in assisting companies to manage their paperwork efficiently. Many businesses use the document scanning and archiving service to copy and store documents as an emergency backup. This proves to be critical, in case of permanent loss of data due to disasters like fire.

Our services save clients thousands of dollars a year by reducing the effort spent in manually filing, storing and retrieving documents. Additionally, clients save stationary costs and actual storage space within the office. This is an efficient way of record management by document scanning, indexing and retrieval, for information and archival purposes.

Invensis advantage – Outsource document scanning and document processing 

• Professional team to take care of all the document scanning and indexing needs, from end to end.
• Most cost effective and efficient techniques, striving for process optimization
• Making all the paper work digitally available.
• Excellent service and 24x7 customer support.
• Advanced security infrastructure ensures data security and privacy.
• Cost effective solutions reduce expenses by about 60%.

Invensis Way: Document scanning and processing steps

• Document preparation: Our document preparation process involves removing staples, paper clips, post-its, bindings, fasteners, repairing paper tears and flattening bent pages, before scanning, which is vital for smooth document scanning. Improper preparation can slow the scanning process, and damage the document or the scanner. We focus on this critical step ensuring smooth scanning process.
• Document scanning: Through scanning, the hard copy is converted into a digital image. These images are reviewed and grouped into files. The setting of the imaging equipment is adjusted to get the best quality of images. We have a state-of-the-art document scanning infrastructure that makes the process faster.
• Document coding: We provide both objective coding and subjective coding services.
  • In objective coding, information is first extracted from documents and then we use it to create a searchable database. Coding can be conducted on various fields such as author, document date, document title, document type, names mentioned within the text, begin bates, end bates and other document characteristics.
  • Our subjective coding services involve extracting and analyzing important information from legal documents. This information is used to create summaries of the legal documents.
• Document indexing: Our indexing service follows the process where data is visually identified from documents, and then keyed into the data fields to populate a database. In this manner, our team effectively organizes all transcripts, evidence documents, depositions and other documents of importance.
• Other services: Invensis data processing is not restricted to mere document conversion, volume data entry, and PDF conversion but can accommodate and work comfortably with many industry segments. Invensis data cleansing/scrubbing, data analysis and data enrichment services can help improve the quality of data. These services include the aggregation, organization, and cleansing of data. These data cleansing/scrubbing and enrichment services can ensure that customers’ databases - part and material files, product catalog files, and item information etc. – are current, accurate and complete.

Contact us today to outsource your document scanning and processing tasks .