With the ever-growing technological advancements and the increasing use of the Internet worldwide, data security and privacy have always been a primary concern for the business process outsourcing companies as they are responsible for the stakeholders including the vendors, suppliers, and client companies. Since most of the transactions take place over the Internet and in most cases the data processing is done by offshore BPO service providers, the demand for a secure environment. In fact, recent studies reveal that, at times, vendors even considered amending the contract agreements so as to make these companies liable for breach of security.
In most cases, the data theft/ loss happens either by hacking from remote places or information stealing by employees. Strict adherence to the information security policies and procedures would help BPO companies overcome the data security issues.
Control Over Technology
Enforcing strict data privacy would help the BPO companies stay ahead of others. Therefore, taking stringent measures to control information leakage from the company via the Internet or other means has become a necessity for their survival in the industry. Using appropriate software to block any attempts made to download or copy files/ data from the company’s system and preventing unauthorized access to systems/ files/ folders helps overcome data loss.
Control Over Internet/ Cloud
Large firms that outsource to BPO companies actually risk their data. The vendors are now increasingly becoming conscious about data security as the processing these days take place on the cloud or even in the client’s environment. Information security is, thus, becoming critical day by day. Besides, the inclusion of the client’s environment in the Risk Management Process is being accepted by few BPO companies while others consider it as the responsibility of vendors. Thus, companies now go beyond just internal security and make sure of cloud security/ network security to prevent any unauthorized access and have control over the data.
Source: DSCI-KPMG Survey 2010
Control Over Employees
- Signing a Non-Disclosure Agreement with employees and letting them know about the potential risk associated with the data security.
- Blocking the Internet access wherever it is not necessary on the floor.
- Preventing employees from carrying information through any means- paper, USBs, mobile phones, or any other recordable devices by adopting stringent policies. Creating a paperless environment and prohibiting people from bringing devices to the office premises would prevent any information leakage.
Disaster Recovery and Information Security
The whole plan of disaster recovery cannot be complete without the data security plans and thus the right planning and strategies for disaster recovery management that can sustain any kind of infrastructure failure would not only support business continuity but also prevent data theft/ loss in the midst of crisis.
Develop and Adopt the Best Practices
Due to mounting cyber crimes, the threat of data loss/ theft is widely prevalent in the industry. Developing the best practices that fit the company’s policies that cater to internal security/ network security would keep hackers away from the company’s critical information. This way, the company also commits itself to data protection while ensuring compliance for its clients.
Constant monitoring of business functions and continuous assessment, evaluation, and improvement of information security measures that match with industry standards and foreseeing the possible vulnerabilities/ threats that could arise in the future, would prevent information theft/ loss.