Top 10 OCR Software for Data Entry Projects

Top 10 OCR Software for Data Entry Projects
Top 10 OCR Software for Data Entry Projects

Have a massive data entry project to initiate and trying to finalize good OCR software? This can be a tough call to make. There are many kinds of OCR software available but choosing the right one can be a Hobson’s choice!

The use of OCR software has become a necessary part of many data entry projects. They are the software tools, which can be used to electronically convert images of pdfs, images, and other documents such as business receipts, transaction statements, passport documents, invoices, fax, business cards, mails, printouts, and others into digitized searchable documents.

OCR technology has evolved around time, keeping in trend with changing requirements. The latest technology enables recognition of characters of different languages and allows for greater accuracy. The software has become comparatively more affordable for regular users. The use of OCR software saves valuable time and efforts to retype and recreate documents in different formats. For successful completion of data entry projects, it is important to choose the right kind of OCR software.

To help you in your decision-making, here are top ten OCR software tools, which provide great options for you to carry out your data entry projects, based according to your specifications and your requirements. These software differ in the kind of functions and features they have as well as in their pricing. An expert data entry outsourcing service provider would ensure that they have the most efficient OCR software used for their data entry projects.

  1. Nuance Omnipage: 

    This software has a powerful OCR and is feature rich. It supports multiple languages, batch processing, exports output to multiple formats, retails original layout, fonts and tables; and scores well on number of languages recognized (140). It can be integrated with commonly used applications such as MS word, Cloud and HTML and eBook formats. It is available only for PC. Regarding Performance, it has excellent Scores: 100% on ease of use and 98 % on text accuracy. It is for heavy users of OCR.

    Rating/Ranking:1 on TopTenReviews.com; Rating of 4/5 on PCMag.com

  2. Adobe Acrobat Pro DC: 

    This software has a Solid OCR system, is robust, works with both scanned and saved documents, but has very less number of recognized languages (42).It can be integrated with Cloud, Word, and HTML. A full range of support  is provided including e-mail and phone based support. It has versions for both PC and Mac. With respect to performance, it scores very well with 100% on ease of use; 95 % on text accuracy.It is suitable for heavy users of OCR.

    Rating/Ranking: 2 on TopTenReviews.com

  3. ABBYY Fine Reader:

    This software scores very well on number of languages recognized (190); replicates images, PDFs, electronically generated documents and possess many interesting features such as recognition of text in barcodes, text and other elements; this comes with a huge price tag. It has Integration with Cloud, Word  and HTML as well as eBook format. A full range of comprehensive support is provided that includes phone and e-mail. It can be installed on all operating systems. It is very easy to install and use.With respect to performance, it scores very well with 85% on both ease of use and 90% on accuracy scores.It is mainly for heavy users of OCR.

    Rating/Ranking: 3 on TopTenReviews.com. Rating of 4/5 on PCMag

  4. ReadIris:

    This application retains the original layout, images, design of the document and recognizes considerable number of languages (130). It possesses a full set of features of OCR including conversion of digital documents, mobile device images and scanned documents. Batch OCR features are available. This is the original OCR power in Adobe Acrobat software. It has Integration with Cloud, Word, and HTML as well as in eBook format. It has no phone support- only email support, tutorials and documentation are available for the user. Both PC and Mac versions are available. With respect to performance, it scores well with 80% in both areas of ease-of-use and accuracy. It is mainly for regular and heavy users of OCR.

    Rating/ Ranking: 4 on TopTenReviews.com

  5. Power PDF:

    This application retains original features of the document but has no 3D correction. It supports 123 languages. It is able to convert digital and scanned documents and images. It has integration with Cloud, Word, and HTML. A full set of support services are available for both Mac and PC. Performance wise, it scores well with 85% on both areas of text accuracy and ease-of-use. It would be good for regular OCR users

    Ranking/Rating: 5 on TopTenReviews.com; Receives a score of 9.7 on TopTenReviews.com

  6. ABBYYPDF Transformer: 

    The software possesses the full set of features of OCR including conversion of digital documents, mobile device images and scanned documents. Batch OCR features available. It has integration with Cloud, Word, and HTML as well as options for saving the output in the form of an eBook. A full set of support available including documentation, videos, phone and e-mail support. It is available only for PC.On performance, it scores very well with 90% in areas of accuracy and ease-of-use.It is useful for heavy OCR users.

    Rating/Ranking: 6 on TopTenReviews.com; Rating of 8.88 on TopTenReviews.com

  7. Soda PDF: 

    The software is able to convert digital documents, scanned documents, mobile device images and supports batch processing. It has Integration with Cloud, Word, and HTML. It has comprehensive help provided including tutorials, videos, phone and e-mail support. Only the PC version of the software is available. With respect to performance, it scores 85 % and 90% on Ease of use and text accuracy.It is useful for regular OCR users.

    Rating/Ranking:7 on TopTenReviews.com; Rating of 8.77

  8. Presto PageManager: 

    The application is able to convert digital documents, scanned documents, mobile device images and supports batch processing. It cannot process multi-page documents and has very less number of recognized languages. It shows integration with Cloud, Word, and HTML and can be saved as an eBook. Both PC and Mac versions are available. With respect to performance, it is easy to use and obtains a score of 95% on ease-to-use but scores lower on accuracy of text (75%).It would be considered useful for Light to Regular users of OCR who do not need perfection in the accuracy of text capture.

    Rating/Ranking: 8 on TopTenReviews.com; Rating of 8.63

  9. Creaceed Prizmo: 

    This software accepts images from scanners, cameras, or smartphones and automatically imports them; it is able to extract text from hard-copy documents and business cards and render editable outputs. It provides multi-page processing, perspective correction, page-curvature correction, and text-to-speech features. Add-on packages have to be purchased separately and it has built-in support for ten languages. It is only for Mac. On the other side, it has a comparatively weak OCR engine. In addition, it is slightly complicated and without an explicit workflow. It would be useful for light to regular users of OCR and can be used for OCR of iPhone photos.

    Rating/Ranking: 3.5/5 rating by PCMag

  10. Evernote/Microsoft OneNote: 

    This is a supplemental OCR tool to note taking. It is easy to use and light but not suitable for large volumes of text with high page counts. It is available for all platforms.It would be great for those who have Infrequent OCR requirement. It is great for low OCR needs and conversion of hard text, business cards, and low volume documents.

There are a variety of different OCR software, with different kinds of capabilities and specialized for different operating systems. Knowledge of these software can help organizations in their own data entry projects. An expert OCR service provider would assuredly ensure that the best performing OCR software is used for their OCR based scanning.

Also Read Related Articles:

Sl.No Article
1 5 Best Practices for OCR Based Data Capture
2 7 Advantages of OCR-based Data Entry Methods
3 10 Tips to Improve Data Entry Accuracy

For more information on how Invensis Technologies will deliver value to your business through our Optical Character Recognition (OCR) Outsourcing Services, please contact our team on US +1-302-261-9036; UK +44-203-411-0183; AUS +61-3-8820-5183; IND +91-80-4115-5233; or write to us at sales {at} invensis {dot} net

3 COMMENTS

  1. The top 10 OCR software you recommend is really helpful for me. When choosing OCR software, I always think about the recognition accuracy and recognition speed.

  2. Hi Gopinath, are these softwares good enough to eliminate completely manual data entry? Or use a combination of both?

  3. Software is essential now days for not only the data entry work but software has become a part of the life now days. Thanks for the info.

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