Purchase Order Processing Services

Are you finding it challenging to maintain accuracy, handle high volumes, and ensure timely processing of purchase orders? These challenges can strain your resources and slow down operational efficiency. Without a streamlined approach, you risk encountering obstacles that will affect your bottom line. Our purchase order processing services are designed to overcome these challenges and mitigate associated risks. From receiving and validating orders to updating inventory records and coordinating with suppliers, we handle every aspect of the process with precision.


Years of Experience


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Experienced Professionals

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Outsource Purchase Order Processing Services to the Expert

With over two decades of expertise, we specialize in managing diverse client needs in purchase order management. This includes managing purchase orders, processing orders, ensuring accuracy and compliance, maintaining vendor relationships, and optimizing procurement processes. We understand that every business has unique requirements. Therefore, we offer customized PO processing solutions to meet your specific needs and specifications. Banking on our services, our clients have experienced significant enhancements in customer satisfaction.

Our services are backed by a large team of experts specializing in procurement and quality assurance. The team comprises data entry specialists, supply chain experts, data analysts, procurement managers, etc. Their capabilities span data analytics, inventory optimization, and supplier communication, facilitating proactive decision-making. Each member is adept at handling diverse challenges, guaranteeing accuracy and efficiency in every task.

We bank on a streamlined process to improve productivity and efficiency in purchase order processing. This includes integrating advanced technology and expert human supervision. First, our expert team implements automated systems to receive and validate incoming orders. It significantly decreases manual intervention, errors, and processing duration. Next, our dedicated team reviews each order for accuracy and compliance with procurement policies. As a result, we identify and resolve any discrepancies or issues that might have been overlooked.

Purchase Order Processing Services

Our Purchase Order Processing Services Process

  • Receiving Orders

    Our team receives purchase orders via email or online platforms, noting details like quantity and delivery dates.
  • Verification and Validation

    We verify orders against inventory availability and pricing agreements to ensure accuracy and feasibility.
  • Approval Workflow Initiation

    Next, we initiate approval workflows involving relevant departments or managers for authorization and budget compliance.
  • Negotiation and Resolution

    In this stage, we negotiate terms with suppliers, seeking better pricing or resolving discrepancies.
  • Conversion to Sales Orders

    Once approved, we convert purchase orders into sales orders, updating the system and notifying stakeholders.
  • Monitoring and Fulfillment

    We monitor order fulfillment, track delivery timelines, and resolve any issues to ensure customer satisfaction.

Our Comprehensive Purchase Order Processing Services

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  • Order Placement and Tracking
  • Vendor Communication and Coordination
  • Invoice Verification and Processing
  • Inventory Management
  • Quality Control Inspections
  • Order Fulfillment and Shipping Coordination
  • Returns and Exchange Management
  • Order Status Monitoring and Updates
  • Customer Service Support

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The Invensis Advantage for Purchase Order Processing Outsourcing Services

Automated Purchase Order Data Extraction

Our system is trained to recognize key data points such as vendor details, item descriptions, quantities, and prices, ensuring minimal manual intervention and maximum efficiency.

Robust Data Validation Mechanisms

We implement cross-referencing against predefined validation rules, comparison with historical data, and verification against master data records to guarantee the accuracy of extracted data.

Real-time Tracking and Status Updates

We utilize advanced process automation and adaptable staffing to manage workload fluctuations, guaranteeing efficient and timely processing of client orders.

Integration with existing ERP systems

We offer seamless integration capabilities with a wide range of ERP platforms, including SAP, Oracle, Microsoft Dynamics, and more, to ensure smooth data exchange.

Dynamic Inventory Management

Our team systematically tracks demand patterns, stock levels, and lead times to effectively manage inventory and minimize the likelihood of stockouts or overstock situations.

Workflow Optimization

We optimize workflows through process mapping, analysis, and continuous improvement, targeting bottleneck elimination, redundancy reduction, and overall efficiency enhancement.

Step-by-step process for Purchase Order Processing Services
Step-by-step process for Purchase Order Processing Services

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Invensis – The Most Trusted Purchase Order Processing Services Company

Invensis has been an established purchase order processing service provider since 2000. Over the years, we have been managing purchase orders for businesses across industries. Our expertise spans retail, manufacturing, healthcare, finance, and more. We bank on software such as SAP, Oracle, and QuickBooks to enhance efficiency and accuracy in purchase order processing. These tools enable seamless integration with clients' existing systems, facilitating smooth communication and data exchange. Furthermore, we thoroughly verify order details, cross-reference with client specifications, and employ robust quality control measures to ensure order accuracy. As a result of this combined approach, we have earned a reputation for high accuracy rates.


Years of





ISO: 9001:2015 Certified Company
ISO  27001:2013 Certified Company


Purchase Orders




Increased Order


Customer Satisfaction


Order Processing

Finance and Accounting Tools We Specialize In

Microsoft Dynamics GP

We Provide

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What Our Customers Say

As a large brand, catalog management and order processing take up a lot of our time. But outsourcing these key functions to ecommerce outsourcing companies like Invensis has freed up our resources considerably while also improving the general searchability and customer experience on our site.

Autumn Young
Leading Retail Giant in Canada

Invensis has been our growth partner, helping us grow our ecommerce business multifold. Their managed ecommerce services have helped place us on the ecommerce landscape, ensuring a continuous stream of interested shoppers.

Ivy Sanchez
Leading eCommerce Platform in US

Invensis helped us transform our business by turning around the way we handled our customer support. With their 24/7 virtual assistant and managed ecommerce services, our customers have reported increasing levels of satisfaction, and our percentage of repeat business has increased.

Kat Lopez
Leading Retail Company in Canada

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.

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Contact Information

You can reach us at:

Call us
+1 (302)-261-9036
Locate Us
Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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