The Invensis Customs Brokerage documentation team follows a systematic procedure for efficient B3 Form Generation. The process includes the following steps:
- Scanning of all documents related to the shipment into images.
- Each set of shipment documents are tagged with unique docket numbers.
- These scanned documents are then transferred onto the DMS (Document Management Service) system for data entry.
- Authorized team members access these scanned documents.
- Indexing and sorting of documents followed by basic front end data entry.
- Invoices to be processed are selected based on shipment value and priority.
- Thorough inspection of all the documents and accompanying documents such as valuation notes, electronic worksheets, CADEX notes is carried out to ensure that procedures for cash discounts, tariffs, value for duty (VFD) codes and vendor relationships are followed to the letter.
- Detailed data entry for B3 form generation is carried out.
- Additions/Deductions are made to the invoice value as per insurance, discounts and customs duty claims applicable.
- A single team member is assigned data entry for one shipment document.
- Quality assurance of the completed B3 forms is carried out to detect any errors and omissions.
- The team member liaises with the client team at all times to ensure that the process is carried out smoothly.
Efficient B3 Form Generation, Faster Custom Clearance
By leveraging Invensis’ B3 Form Generation Services, your supply chain benefits. Here is how we can help you achieve more efficient supply chain management:
1. Customs brokerage specialists:
Our experts are well-versed with the best practices of the B3 form generation process and have many years experience of carrying out the same. They have excellent analytical, reasoning and data entry skills.
2. Application of appropriate tariffs:
All applicable tariffs, certifications, freight, insurance and customs duties are imposed the shipping invoice after due research and verification. This includes Tariff Treatment, Value for Duty Code (VFD) and NAFTA certification status required for accurate completion of the B3 form.
3. Compliance Management:
All internal processes are carried out in compliance with international trade laws, thus minimizing future risk of delayed shipments or additional customs duties incurred.
4. Turnaround Time:
All B3 form data entry and processing are accomplished within minimal turnaround time and with maximum accuracy.
5. Electronic data sharing:
Customized eManifest software is used for electronic filing and transmission of A8A and A9 form data. Custom Automated Data Exchange System (CADEX) and Accelerated Release Operations Support Systems (ACROSS) is used for exchanging data with Canada Border Services Agency (CBSA).
6. Accuracy:
Our streamlined and accurate document processing procedures follow stringent SOPs with incorporated quality checks to ensure final output of high accuracy.
