We have experience in offering outsourced invoice processing services to global clients since 2000. Over the years, we have handled a range of invoice processing activities, such as data capture, validation, approval, matching, reconciliation, compliance, and auditing. We have processed diverse invoice document types, including PDFs, paper invoices, and electronic invoices, in standard formats like EDI (Electronic Data Interchange) and XML.
We bank on several key steps to process your invoices. First, our team receives invoices from customers through various channels. Next, they verify the accuracy and completeness of the invoice details. This is followed by categorization and coding of the invoices for proper accounting. Finally, the invoices are routed for approval. Once approved, our team members enter the data into the accounting system.
Our service is built on advanced technologies, experienced personnel, and industry best practices to provide best-in-class services. Few technologies we bank on include, Optical Character Recognition (OCR) tools, for efficient data extraction, Enterprise Resource Planning (ERP) systems to synchronize data across departments, Customer Relationship Management (CRM) software for effective client management. Alongside, we leverage robust cybersecurity measures to ensure data protection and privacy.
Our expert team banks on various quality control mechanisms to maintain the quality of our services. This primary includes multi-stage checking of invoice details, including accuracy in amounts, tax calculations, and adherence to internal policies. This ensures that only valid and compliant invoices are processed for payment. Our clients trust us because we have been consistent in achieving a 98% success rate in processing invoices accurately.