Invoice Processing Outsourcing Services

Is entering invoice data or validating and approving invoice workflows challenging for your business? Do you face complexities in handling varying invoice formats from different suppliers or customers? If so, you need a competent partner to process your invoices. Our invoice processing services are designed to streamline the invoicing lifecycle - from receiving to approving invoices. The process includes invoice data entry, validation, reconciliation, and integration of invoices into your system.

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22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

Invoice Processing Outsourcing Services

Outsource Invoice Processing Services to the Expert

We have experience in offering outsourced invoice processing services to global clients since 2000. Over the years, we have handled a range of invoice processing activities, such as data capture, validation, approval, matching, reconciliation, compliance, and auditing. We have processed diverse invoice document types, including PDFs, paper invoices, and electronic invoices, in standard formats like EDI (Electronic Data Interchange) and XML.

We bank on several key steps to process your invoices. First, our team receives invoices from customers through various channels. Next, they verify the accuracy and completeness of the invoice details. This is followed by categorization and coding of the invoices for proper accounting. Finally, the invoices are routed for approval. Once approved, our team members enter the data into the accounting system.

Our service is built on advanced technologies, experienced personnel, and industry best practices to provide best-in-class services. Few technologies we bank on include, Optical Character Recognition (OCR) tools, for efficient data extraction, Enterprise Resource Planning (ERP) systems to synchronize data across departments, Customer Relationship Management (CRM) software for effective client management. Alongside, we leverage robust cybersecurity measures to ensure data protection and privacy.

Our expert team banks on various quality control mechanisms to maintain the quality of our services. This primary includes multi-stage checking of invoice details, including accuracy in amounts, tax calculations, and adherence to internal policies. This ensures that only valid and compliant invoices are processed for payment. Our clients trust us because we have been consistent in achieving a 98% success rate in processing invoices accurately.

Our Invoice Processing Services Process

  • Receiving Invoices

    We receive invoices through multiple channels - email, portals, or physical mail.
  • Verification & Validation

    Our team verifies accuracy and cross-references with purchase orders and contracts for alignment.
  • Approval Routing:

    We then move them through predetermined approval hierarchies for necessary authorization.
  • Data Entry & Coding

    Next, we meticulously input invoice details into our systems and apply relevant coding for accurate tracking.
  • Archive invoices

    Finally, we securely store the processed invoices for audits or future reference.

Our Comprehensive Invoice Processing Services

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Invoice Generation
Data Entry and Validation
Invoice Categorization
Approval Workflow Management
Payment Processing
Credit Memo Processing
Automated Optical Character Recognition (OCR)
Exception Handling
Reporting and Analytics
Compliance Management
Integration with ERP Systems
Customer Query Resolution
Archiving and Document Management
Invoice verification
Invoice Scanning and Imaging
Duplicate Invoice Checking
Mobile Invoice Processing
Invoice Coding

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Invensis Advantage for Invoice Processing Outsourcing

Automated Data Extraction

Our system swiftly and accurately extracts pertinent data from invoices, including vendor information, invoice numbers, line items, and amounts.

Integration with ERP Systems

We integrate ERP systems with our system to streamline invoice processing and minimize data entry errors to ensure a smooth, error-free transition of validated information.

Advanced Data Validation Techniques

We cross-reference data against multiple sources, conduct validation checks for numerical accuracy, and validate against predefined rules to verify invoice accuracy.

Customizable Workflows and Processing Rules

We configure the processing steps, approval hierarchies, exception-handling protocols, and validation rules based on individual business needs.

Scalable Processing Capabilities

We utilize a combination of automated tools, a scalable workforce, and cloud-based solutions to process invoices even during peak periods.

Improved Compliance

We strictly adhere to industry standards and compliance regulations such as GDPR, SOC 2, and ISO certifications.
Step-by-step process for Invoice Processing Outsourcing Services
Step-by-step process for Invoice Processing Outsourcing Services

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Invensis - The Most Trusted Invoice Processing Company

We have more than two decades of experience in offering comprehensive invoice processing services globally. We have been offering these services to businesses such as manufacturing, logistics and supply chain, retail and eCommerce, financial institutions, etc. Our end-to-end support has assisted our clients with various support solutions, such as streamlining invoice processes, precise billing and record-keeping, and more. Our highly experienced professionals, customer-centric approach, and industry best practices have helped us gain the trust of our clients.

22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

ISO: 9001:2015 Certified Company
ISO  27001:2013 Certified Company
HIPPA-Complience

98%

Invoice
Accuracy

90%

Reduction in Invoice
Generation Time

100%

Tailored
Reporting

85%

Improvement in
Late Payments

100%

Adherence to
Compliance

F&A Tools We Specialize In

Xero
NETSUITES
Microsoft Dynamics GP
Quckbooks
Peachtree
ZOHO
Appfolio
Wave

We Provide
Services

We provide Reboost
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What Our Customers Say

Invensis' auditing and taxation services assisted us in effecting significant changes in the business's focus and nature. They have always provided us with a comprehensive and top-rated service, allowing us to meet deadlines internally and externally.

Norman Will
Leading Financial Institution in US

Invensis has helped us obtain business-critical data on our Accounts Receivable processes. This helped us make good cash flow decisions, motivate our teams, and maintain our focus on profit maximization.

Elijah Miller
Leading Telecommunications Company in UK

Invensis has been an outstanding business partner for over four years. Our Accounts Payable workflow has generated daily volumes of invoices to be processed, and Outsourced Bookkeeping handles the volume precisely. As a result, it's fantastic to arrive at work every day without any backlog.

Patrick Smith
Leading Customs Brokerage Company in UK

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.

Our eCommerce Store Management Services Cover Leading Platforms

Shopify
Woo
YahooShopping
WixeCommerce
BigCommerce
Ebay
Ecwid
Shopwired
Netsuite
Shift4shop
Magento
Opencart
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Contact Information

You can reach us at:

Call us
+1 (302)-261-9036
sales@invensis.net
Locate Us
Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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