Document Management Outsourcing Services
Is organizing, storing, and accessing documents efficiently a challenge for your business? Are diverse document formats, voluminous data, and a lack of a streamlined system causing the difficulties? If yes, then you need an advanced solution. Our document management services will assist you with the entire lifecycle of documents, from creation and distribution to archiving or disposal.
Years of Experience
Industry Verticals
Experienced Professionals
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Outsource Document Management Services to the Expert
As a seasoned document management services provider, we have managed our clients' diverse document needs for over two decades. Our multifaceted services include document capture and imaging, document storage and retrieval, metadata management, access control, security, workflow automation, search and indexing, audit trail, compliance management, document indexing and annotation, etc. We have provided these services to healthcare facilities, legal firms, educational institutions, and real estate agencies. With meticulous attention to detail, advanced technologies, and rigorous quality assurance, we have assisted our clients in maintaining a document accuracy rate of up to 98.7%
Our document management process involves the collection of documents from diverse sources - from physical mail to emails, online forms, and other channels. This is followed by meticulously sorting documents based on predefined criteria and applying metadata for categorization and retrieval. Next, using cutting-edge technologies such as OCR (Optical Character Recognition), our skilled professionals efficiently capture relevant data from documents and index them. This ensures an organized and easily accessible repository. Finally, we develop and employ robust search and indexing tools for quick access to information.
Our services are delivered by a team of skilled and experienced professionals, which includes document management consultants, record management specialists, data migration experts, compliance specialists, etc. They are proficient in utilizing advanced technologies like Optical Character Recognition (OCR), machine learning, and cloud-based storage to enhance the accuracy of digitization and data extraction. Further, the team implements Document Management Systems (DMS), incorporating features like document capture, indexing, and encryption to reduce manual errors.
Our Comprehensive Document Management Services
- Ensuring That Document Integrity Is Maintained
- Providing Detailed Descriptions For Each Item
- Managing Document Access
- Facilitating Document Retrieval, Retention, Access
- Complete Document And Text Indexing
- Management Of Complex Content Repositories
- Annotation Of Documents
- Engineering Document Management Systems
- Data Keying From Paper Into Database Formats
- Conversion Of Microfilm Into Digital Docs
- Back File Scanning And Conversion
- Document Capture
- Document Scanning And Imaging Services
- Indexing And Cataloging
- Document Categorization
- Metadata Management
- Document Retrieval Services
- Document Archiving Services
- Document Lifecycle Management
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The Invensis Advantage for Document Management Outsourcing Services
Invensis - The Most Trusted Document Management Outsourcing Company
For over 25 years, we have been delivering document management services tailored to the specific needs of our clients. These services include the creation, capture, indexing, storage, retrieval, and disposal of documents throughout their lifecycle. We dedicate a special team with a track record of successful implementations, testimonials, and certifications that attest to their reliability and competence. Our team possesses certifications, compliance adherence (like GDPR, HIPAA), and robust security protocols to ensure data confidentiality, integrity, and availability. Our clients span countries such as the US, UK, Canada, Australia, and more.
Some of the benefits of outsourcing document management are:
- Enhanced Efficiency: Streamlined document workflows improve productivity, reducing time spent on manual tasks and enhancing overall operational efficiency.
- Focus on Core Competencies: Outsourcing document management allows businesses to concentrate on their core functions, fostering innovation and strategic growth.
- Regulatory Compliance: Professional document management services ensure adherence to industry regulations, mitigating risks associated with data security and compliance issues.
- Scalability: Outsourcing document management companies facilitates scalable solutions, accommodating fluctuating document volumes and business needs without the hassle of infrastructure adjustments.
- Advanced Technology Adoption: Access to cutting-edge document management technologies ensures optimal data organization, retrieval, and storage, enhancing overall business competitiveness.
- Enhanced Security Measures: Specialized document management companies implement robust security protocols, safeguarding sensitive information against potential breaches and unauthorized access.
The latest trends in document management are:
- Cloud Integration: Document management shifts towards seamless cloud solutions for accessibility, collaboration, and secure data storage across diverse platforms.
- Mobile-Centric Solutions: Mobile-friendly document management systems have gained prominence, catering to the rising need for on-the-go access, collaboration, and document editing.
- AI-Powered Automation: Increasing use of artificial intelligence streamlines document workflows, enhancing efficiency through automated sorting, categorization, and data extraction.
- Blockchain Security: Growing reliance on blockchain technology ensures tamper-proof document integrity, reducing risks associated with data manipulation and unauthorized access.
- Compliance Emphasis: Stricter regulatory requirements drive document management systems to prioritize compliance features, ensuring organizations adhere to industry-specific regulations and standards.
- Hybrid Workforce Support: Document management evolves to support hybrid work models, offering solutions that seamlessly facilitate collaboration and information sharing between in-office and remote teams.
What Our Customers Say
Partnering with Invensis has been central to our success. With their data management outsourcing services, we have all the business insights we need for our business to function smoothly at the fraction of the cost of setting up an in-house data center.
As an insurance provider, we deal with a lot of claims. Having 24x7 support from back office outsourcing services like Invensis helped us process all those claims and reduce a lot of burden on our staff. It has also made the review process much more efficient, faster, and error-free.
We were struggling with product data entry for our e-commerce business until we leveraged back office BPO services from Invensis. From data entry to catalog management, Invensis is taking care of all the back-end operations to keep our site running optimally with great results.
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