Document Conversion Outsourcing Services

Is converting diverse document types from one format to another challenging for your business? Are various document formats, complex doc structures, or inconsistent data quality a hurdle to conversion? If yes, then your business needs an expert partner like us. Our document conversion services specialize in transforming physical documents into digital formats like PDF, Word, Excel, and more. We utilize comprehensive and customized approaches to ensure accuracy and quality throughout the data conversion.

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22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

Document Conversion Outsourcing Services

Outsource Document Conversion Services to the Expert

We have been delivering document conversion services to clients around the globe since 2000. Our services include file format conversion, document digitization, OCR (Optical Character Recognition), data extraction, data validation, PDF conversion, format migration, indexing, normalization, redaction, and more. Over the years, we have served industries such as healthcare, legal, education, financial services, real estate, transport & logistics, and more. Our efficient workflows and standardized procedures have helped us ensure quality data for our clients and maintain 99% accuracy in document conversion. 

Our document conversion service starts with assessing client's document conversion needs. We work closely with the client to understand the types of documents, formats, and specific requirements and create a detailed plan to outline the conversion approach. Next, we collect physical documents or digital files from the client. After this, our experts scan the docs, and ensure the contents are captured accurately. Next, we deploy optical character recognition technology to extract data from scanned images and make them editable and searchable text.

Once done, the extracted data undergoes thorough validation to ensure accuracy, completeness, and adherence to predefined standards. Finally, our experts convert the documents to the desired format specified by the client. This may include conversion to standard document formats (e.g., PDF, Word, Excel) or adherence to industry-specific standards.

Our document conversion services are backed by a team of experts, including document management specialists, scanning & imaging technicians, OCR specialists, metadata experts, quality assurance specialists, etc. They deploy quality control mechanisms such as automated checks, manual reviews, and validation processes to accurately catch any errors or discrepancies and maintain fidelity to the original documents.

Our Document Conversion Services Process

  • Document Collection and Sorting

    We collect diverse documents, both physical and digital, and sort them based on their type, purpose, or any specific criteria.
  • Scanning or Uploading

    Our document conversion experts scan the documents using advanced scanning equipment and upload digital documents to the designated system.
  • Text Recognition (OCR) and Data Extraction

    We use (OCR) technology to recognize and convert printed or handwritten text into editable and searchable content.
  • File Format Standardization and Quality Check

    We standardize the file format as per needs and perform a comprehensive quality check to verify accuracy and completeness.
  • Metadata Tagging and Security Measures

    We add relevant metadata tags to enhance searchability and categorization and implement encryption techniques to protect data after conversion.
  • Client Approval and Final Storage

    Our experts share the converted documents with the client for approval and address any feedback or corrections before closing the process.

Our Comprehensive Document Conversion Services

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Dwg to JPG
PDF to DOC
DOC to TIFF
Excel to HTML
PSD to XHTML
TIFF to PDF
GIF to TGA
PSP to PDF
Books to HRML / XML / XHTML / PDF / MS Word (Book Conversion)
Paper Documents and Scanned Images to MS Word (Document Digitization)
Scanned Paper Reports and Images to Electronic Formats
Image Files to XHTML
Word Formatting
Document Scanning and Imaging Services
Image to Text Conversion
Text to Audio Conversion
HTML to PDF Conversion
CAD to PDF Conversion
Paper to Digital Conversion
Excel to CSV Conversion
Video to Text Transcription
XML to PDF Conversion
Audio/Video to Subtitles Conversion
Medical Record Digitization
Insurance Document Conversion
Employee Records Digitization
Lab Reports Digitization

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The Invensis Advantage for Document Conversion Outsourcing Services

Bulk Processing

We integrate OCR software and employ diverse batch processing methodologies, including folder-based processing, queue-based processing, and scheduled batch processing to swiftly and accurately manage vast document volumes.

Advanced Technology

We leverage state-of-the-art data conversion tools like Microsoft Azure Data Factory, Informatica PowerCenter, Apache NiFi, and others, to enhance the accuracy, efficiency, and overall quality of our conversion process.

Quality Control and Assurance

Our skilled professionals perform meticulous checks, employing automated validation tools, including checksum verification, file format validators, and manual inspection techniques such as cross-referencing to ensure accuracy, completeness, and fidelity.

Metadata Preservation

We employ advanced metadata extraction tools and techniques such as Adobe Acrobat Metadata Panel, Microsoft Office Document Properties, Metadata Extraction Framework (Apache OODT), etc, to capture, organize, and preserve essential metadata associated with documents.

Version Control

Our systematic version tracking and documentation approaches, such as version numbering, incremental versioning, etc, enable our clients to maintain a clear and organized record of document versions.

Security and Compliance Focus

We implement robust access controls and encryption and adhere to industry-specific data security regulations to safeguard your sensitive information throughout the document conversion process.
Step-by-step process for Document Conversion Outsourcing Services
Step-by-step process for Document Conversion Outsourcing Services

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‍Invensis - The Most Trusted Document Conversion Outsouring Company

We are a trusted document conversion services company delivering services for businesses across the globe. We have delivered our services to legal firms, healthcare providers, financial institutions, educational institutions, etc. Our services are delivered through a large team with specialized knowledge, advanced technologies, and efficient workflows to deliver high-quality document conversion. They prioritize compliance with data protection regulations and implement advanced security measures to safeguard client data. By banking on us, our clients can easily handle large volumes of documents without straining internal resources.

22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

ISO: 9001:2015 Certified Company
ISO  27001:2013 Certified Company
HIPPA-Complience

99.0%

Conversion Accuracy

<0.2%

Error Rate in
Data Migration

95%

Accuracy of Table and
Chart Conversion

<0.3%

Loss of Data
Integrity

99.9%

Compliance

F&A Tools We Specialize In

Xero
NETSUITES
Microsoft Dynamics GP
Quckbooks
Peachtree
ZOHO
Appfolio
Wave

We Provide
Services

We provide Reboost
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What Our Customers Say

We were struggling with product data entry for our e-commerce business until we leveraged back office BPO services from Invensis. From data entry to catalog management, Invensis is taking care of all the back-end operations to keep our site running optimally with great results.

Hope Campbell
Leading eCommerce Company in Canada

As an insurance provider, we deal with a lot of claims. Having 24x7 support from back office outsourcing services like Invensis helped us process all those claims and reduce a lot of burden on our staff. It has also made the review process much more efficient, faster, and error-free.

Farrah Baker
Leading Insurance Company in US

Partnering with Invensis has been central to our success. With their data management outsourcing services, we have all the business insights we need for our business to function smoothly at the fraction of the cost of setting up an in-house data center.

Heather Green
Leading Logistics and Supply Chain Company in UK

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.

Our eCommerce Store Management Services Cover Leading Platforms

Shopify
Woo
YahooShopping
WixeCommerce
BigCommerce
Ebay
Ecwid
Shopwired
Netsuite
Shift4shop
Magento
Opencart
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Contact Information

You can reach us at:

Call us
+1 (302)-261-9036
sales@invensis.net
Locate Us
Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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