How to Improve Team Collaboration Within Your Workplace

Amy Pattinson
August 17, 2022
 Mins Read

People thought that the advent of remote working would obstruct team collaboration. However, teamwork has become more significant, and collaboration expectations are constantly rising. Even when business operations are virtually done, team collaboration has become more essential. Having considerable experience and expertise in delivering global BPO services, Invensis ensures that the value-added consultations provide the right answers to your business challenge.

Follow this article on "How to Improve Team Collaboration Within Your Workplace" will help you to understand how you can improve team collaboration within your business. But before that, expand your knowledge about the magic of teamwork.

Importance of Teamwork in the Workplace

When team collaboration is done correctly, it can go beyond elevating the bottom line. Some major benefits of teamwork are as follows:

Enhanced Opportunities for Innovation

Collaboration in the workplace can raise the level of innovation by 15%. The most innovative ideas related to a business occur at a place where ideas from different industries collide. Breakthrough innovation often demands discomfort. Differences of opinion and experience with multiple perspectives can give rise to better ideas. Diversity helps unlock new opportunities and overcome challenges. Interaction between different individuals gives rise to open-mindedness, which is necessary to do something unique.

Improved Solutions to Problems

Team collaboration puts to use the skills and knowledge of each individual. It leads to creating pragmatic and useful solutions. When people work in groups, they can outperform the best individuals.

Everyone in the team might not process information at the same speed. Some prefer finding solutions immediately. Others consider several options to contribute. However, teams have the potential to find and adopt the correct responses to issues.

Fuels Personal Growth

Working in teams can have a massive impact on the personal growth of each employee. By sharing information, individual team members can flourish in the future. In addition, you are likely to discover new concepts and gain different insights from the other members of the team.

Team collaboration is also great for learning from others’ mistakes. It ensures that you don’t make the same mistake in the future to avoid the negative consequences. Sometimes teamwork is all we need to discover new things about ourselves, which can be both negative and positive.

Heightened Productivity

Receiving appreciation from the higher authorities can urge anyone to perform better. But a pat from a team member is often more effective in triggering growth and development. Moreover, respect from team members encourages employees to go to their workplace daily and give their best efforts.

Working in teams makes employees more motivated toward achieving the company goals. Teams with a high level of engagement exhibit a 21% growth in business profits. With team collaboration, efficient communication is guaranteed at every level. Better communication helps in minimizing delays and mistakes in business operations. As a result, the higher quality output can be generated from every business.

Prudent Risk Taking

When people work alone, they won’t risk putting their necks on the line. But with team collaboration, people know that they have the entire team’s support if things go south. The sense of security encourages teams to take risks, often leading to massive success.

Small teams in the organization are more efficient at taking smarter risks. Big teams often argue too much, which can disrupt great ideas. No matter how large your organization gets, it’s better to form small teams for better business operations.

8 Ways to Improve Team Collaboration

With the rising focus on team effort, workplace collaboration can reap several benefits. However, businesses often struggle with maintaining team collaboration within the workplace. The tips that will come to the rescue if any organization trying to promote team-building are as follows:

Focus on Openness and Transparency

Your employees won’t collaborate with people as long as the company objectives remain hidden. Maintaining transparency does not mean divulging confidential information to your employees. However, keep them in the loop regarding business goals to harvest productivity and loyalty.

Share the recent challenges of your company with the employees. Ask them to come up with solutions and incentivize anyone who comes up with practical solutions. Keeping your staff in line with the strategic objectives will ensure that they work collectively towards the same objectives.

Give Leadership Responsibilities

Leadership can be attributed as one of the biggest triggers of team collaboration. Competing projects and objectives disperse employees in different directions. But effective leadership is necessary to bring together team members.

Leadership can reveal the big picture so that employees can set their priorities. Leadership should be involved in corporate communication. It enables employees at all levels to understand the clearly defined goals that they are working for.

Invest in the Right Technology

If you want to develop a cohesive workplace culture, you will have to invest in appropriate technology. The right technology will facilitate teamwork even in a remote working environment. In addition, it will ensure that employees become more productive and business operations will speed up. Cloud technology is rapidly becoming the norm for every workplace. For instance, you can create a cloud-based idea management platform. It will help employees collaborate better and increase the scalability of innovative concepts. You must remain on top of the latest technological trends to keep employees motivated and involved.

Define Responsibilities Distinctly

Building teams is not enough as you also need to ensure that they function smoothly. Focus on clearly defining the responsibilities of each member in a team. You should also provide them with a strategic timeline and an outline of the roles.

The team should work together to find the skills available to each member. It will help create project workflows and deadline charts. Every team member should be present when discussing assigning specific job roles to one another. It will ensure that the team members don’t develop unrealistic expectations of each other.

Encourage Everyone to Share Ideas

Employees often refrain from participating in team collaboration due to the fear of judgment. Any company with a top-down hierarchical structure makes it intimidating for employees to present their ideas. Judgment-free workplace culture should be adopted to remove the hindrance to innovative ideas.

During discussions, new ideas should always be welcomed, whether small, weird, dramatic, or too ambitious. After the ideas are presented, you can always select which ones to choose. However, setting too many guidelines for presenting ideas can obstruct the creative freedom of your employees and disrupt workplace collaborations.

Look for Communication Gaps

A communication gap might prove disastrous for any company trying to encourage teamwork. Collaboration is an unrealistic dream without effective communication at all levels and between different departments of an organization. Performing an internal communication assessment might be a great idea to ensure there’s no disruption to teamwork. You need to ensure that communication isn’t just flowing south. Communication should be facilitated upward as well as between team members.

You can use a corporate communication tool that archives every conversation. It will ensure that nothing crucial or petty gets lost. This way, you will be able to address communication pain points like interpersonal conflicts and unresponsiveness.

Offer Flexibility

Members of a team will have varying qualities. For example, while some might be introverts, others might be night owls. If you want to improve workplace collaboration, don’t forget to consider that people have different qualities. You will have to offer your employees flexible work opportunities to make them efficiently contribute to the team. For example, some might need telecommuting opportunities, while others will prefer having quiet workspaces.

Flexibility ensures that everyone within your workforce can offer the highest level of productivity. Once you give them adequate opportunities, your employees will be more willing to collaborate.

Hire Carefully

You will be tempted to fill up all the positions in your company with the top candidates. The candidates' experience and qualifications should be the key criteria for recruitment. However, you should not ignore the personality of applicants while hiring them.

If you are hiring someone to include within a particular team, involve the other members in the recruitment process. You will have knowledge regarding the skills and experience a candidate must possess. But the team members will be able to share insights about how a candidate will be able to fit in with the others.

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How Can Invensis Help You?

If you need training and development services for your employees, you can contact Invensis. The corporate training program ensures that the spirit of teamwork gets instilled in all your employees. It also comprises other workforce development programs to help your business reach new heights.

The corporate training service is delivered through live online sessions and instructor-led classrooms. We have trained over 10,000 professionals worldwide. As a result, we can provide you with 95% training satisfaction that can improve the learning experience of individuals and enterprises.

Ending Note

Every company needs to focus on teamwork to become successful and achieve its goals. Every individual within an organization has unique skills and talents. When leveraged for a common purpose, it can give any company a massive competitive advantage. Invensis’ deep industry specific expertise helps us to tailor customized back office BPO services that match your business needs. We aim to enhance your service delivery excellence while ensuring compliance with industry-followed quality and security standards.

Team collaboration is mandatory to ensure business growth in the long run. Use the ways discussed in this guide to ensure teamwork among your employees.


1. What are the qualities found in a good team?

You don’t have a definite recipe for creating good teams to support workplace collaboration. But leadership, communication, and access to the latest technology ensure better collaboration. However, mutual respect between members is mandatory for teams to function well. People should also understand each other and consider each other’s perspectives for productive teamwork.

2. How can communication improve teamwork in organizations?

Ensuring better communication between team members is necessary to support collaboration. Enhanced communication will eliminate the chance of mistakes and speed up business processes. Every team member should keep updating one another and never assume that the others have the information.

3. Why is teamwork necessary for business growth?

Teamwork involves putting to use the skills and talents of every employee. It opens a way for constructive feedback without creating personal conflicts between people. It will enhance productivity and innovations and deliver practical solutions for business growth.

4. Are small teams ideal in a large organization?

Small teams are perfect for every organization despite their magnitude. Small teams reduce the chance of arguments since fewer people will be involved. It also helps speed up the decision-making process in the company. While creating business teams, remember the practice at Amazon. The company believes that teams should not have more members than what two pizzas can feed.

5. What should be the ideal purpose of a team within a workplace?

A team should focus on dividing responsibilities so that people with the relevant skills can help achieve company goals. Team collaboration ensures that employees develop a clear idea about their roles. It helps them collectively work towards the business objectives. Businesses also focus on collaboration to increase productivity and speed up their operations.

Article by
Amy Pattinson

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