When business do not have effective inventory management systems, they risk overstocking and inefficient use of working capital. Such inefficiencies can erode customer trust and hinder growth.
Current highlights the growing need for businesses to adopt digital solutions that offer real-time stock visibility and streamlined supplier coordination.
The global wholesale inventory software market is projected to grow from USD 2.38 billion in 2025 to USD 8.48 billion by 2035, at a compound annual growth rate (CAGR) of 13.1%. This surge
This guide informs you about the essential features to consider when selecting wholesale inventory software, presents the top tools available in 2025, and offers insights on choosing the right solution tailored to your business needs.
For a long time, spreadsheets were the gold standard when it came to effective inventory management. They were reliable, flexible, and could be used by almost any business. Today, they’ve been outclassed (for the most part) by inventory management software.
Serenity Gibbons
Business Consultant at Forbes
Features to Look for in Wholesale Inventory Software
Managing wholesale inventory is more than just counting stock. You need a system that keeps everything visible and actionable. The right software not only tracks products but also streamlines ordering. Here are the key features to look for in wholesale inventory software:
Real-time stock visibility across multiple locations
Knowing your inventory at every warehouse is critical. A strong multi-warehouse inventory system updates stock in real time and prevents overstocking.
Automated purchase orders and supplier management
Manual ordering slows operations and increases errors. The best tools can automatically generate purchase orders when stock runs low. They also help manage supplier details and order histories, reducing time spent on paperwork.
Sales channel integration
Wholesale businesses often sell through retail shops and B2B portals. Software that integrates with all sales channels ensures stock is synced everywhere, minimizing mistakes and saving hours of manual updates.
Barcode or QR code scanning for faster tracking
Scanning products with barcodes or advanced barcode/RFID WMS solutions speeds up warehouse operations.
Reporting and analytics for demand forecasting
Good inventory software offers reporting tools that support demand planning, helping you order smarter and prepare for peak seasons.
Cloud accessibility and mobile support
Modern businesses need access anywhere. Cloud-based inventory systems let your team check stock from any device, while mobile apps make it easier for warehouse staff to manage inventory on the go.
Best Tools for Wholesale Inventory Management in 2025
The right inventory management software can transform how wholesalers handle stock, suppliers, and orders. To help you choose, we’ve reviewed the top platforms wholesalers rely on in 2025. After closely evaluating these softwares, we found that all the below mentioned tools have the following wholesale-specific features:
Wholesale Inventory Management Features
Kitting/BOM and assemblies
Lot/batch tracking and expiry
Serial number tracking
Cycle counts
Multiple units of measure
Transfer orders
Backorders and allocations
Returns/RMA management
Landed cost
Dropshipping support
1. Zoho Inventory
Zoho Inventory is perfect for wholesalers who want everything in one place. It keeps stock visible and ensures your orders never get missed. Small to mid-sized businesses find it simple to use but powerful enough to scale as they grow.
Specifics
Details
Features
Real-time inventory tracking across the warehouses of the business
Automated purchase orders and supplier management to save time and reduce errors
Integration with online stores and B2B portals to create a synchronized system
Barcode scanning and batch tracking to keep up with current market trends
Reporting for demand forecasting
Highlights
Combines stock tracking and order automation for the business
Prevents stockouts and overstocking in your warehouses
Popular among small to mid-sized wholesale businesses globally
Case Study: Inventory Management Transformation at Voiles Max Marine
Voiles Max Marine, a Canadian sail shop run by a naval architect and friends, managed over a thousand items and SKUs using cumbersome custom software.
Solution: The team adopted a web-based, easy-to-adopt inventory platform. Staff were onboarded in just days, and within six months, sales rose. They also expanded to Zoho Books and Zoho CRM to sync accounting and customer data, creating a complete B2B inventory system for smoother operations.
Results:
Managed a catalog of 3,000+ SKUs more smoothly
Onboarded staff in just a few days thanks to user-friendly design
Integrated inventory and accounting in under 30 minutes
Boosted sales within six months while scaling operations
The transition gave Max Marine a scalable system that simplified stock management, improved customer service, and delivered quick returns on adoption.
Cin7 xis designed for wholesalers who sell both online and offline. It keeps your stock in sync across channels, supports EDI inventory integration with partners, and automates routine tasks.
Specifics
Details
Features
Multi-channel stock synchronization keeps inventory levels accurate across every sales channel in real time
Automated purchase orders trigger as soon as stock hits preset levels to avoid shortages
Warehouse and POS integration connects backend operations with sales counters for seamless fulfillment
Reporting tools for sales trends
Highlights
Reduces manual updates across channels
Streamlines stock management through automation and clear visibility
Suitable for mid-sized wholesalers with multiple sales points
3. inFlow Inventory
InFlow Inventory is perfect for businesses that want simplicity and speed. It makes tracking stock easy, automates repetitive tasks, and gives a clear view of inventory at all times. Small to mid-sized wholesalers love its straightforward approach.
Specifics
Details
Features
Barcode and QR code scanning speeds up product identification and reduces errors at checkout
Batch and serial number tracking
Automated purchase orders help maintain steady stock levels by creating orders when quantities run low
Multi-location inventory visibility gives a clear view of stock levels across different stores or warehouses
Highlights
Easy to set up and use, ensuring quick adoption without technical hurdles
Fast and accurate inventory updates
Favored by small businesses needing simple solutions
4. Brightpearl
Brightpearl works well for businesses with multiple sales channels. It not only tracks stock but also integrates orders and accounting. This makes it a strong choice for wholesalers looking to reduce manual work and improve accuracy.
Specifics
Details
Features
Real-time inventory across warehouses
Automated order and supplier management reduces manual effort by creating purchase orders and tracking supplier performance
Accounting and reporting integration
Multi-channel order processing
Analytics for demand planning highlights sales trends and forecasts future needs
Highlights
Combines finance and inventory in one platform
Saves time on routine tasks by automating repetitive processes
Best for wholesalers with complex sales channels
5. Extensiv
Extensiv shines for wholesalers selling on multiple online marketplaces. It automates workflows, predicts demand, and ensures orders get fulfilled correctly. Businesses that rely heavily on eCommerce find it extremely helpful.
Specifics
Details
Features
Multi-channel inventory tracking
Automated purchase orders ensure timely replenishment by creating orders
Analytics for demand forecasting
Shipping and order workflow automation speeds up fulfillment and reduces manual tasks
Highlights
Helps with data-driven decisions by providing clear insights through analytics
Reduces errors in order fulfillment
Ideal for online-first wholesale businesses
6. Odoo Inventory
Odoo Inventory is highly flexible and adapts to unique business needs. Its modular setup allows companies to manage orders, wholesale order management, accounting, and CRM in one place.”
Specifics
Details
Features
Real-time stock tracking
Automated reorder points
Integration with CRM and eCommerce connects sales and customer data
Multi-warehouse support manages stock across several locations with a single system
Reporting and analytics
Highlights
Works for small to large businesses by scaling easily as operations grow
Modular and customizable to match the unique needs of different businesses
Useful for companies needing system flexibility
Case Study: Project Cost and Progress Management at Pueblo de Panay
Pueblo de Panay, a 670-hectare mixed-use township in Roxas City, attracted about 55,000 visitors daily. The township managed diverse businesses under Pueblo Tech Solutions, from IT hardware and landscaping to fish farming and religious retail, which slowed projects and made data unreliable.
To address these challenges, the team implemented Odoo’s cloud wholesale inventory management software for CRM, sales, projects, inventory, and accounting. They migrated data, trained staff, and consolidated operations into a single, unified system.
Results:
Saved hundreds of staff hours each month by eliminating scattered manual workflows
Cut accounting close time from two days to just a few hours
Gained real-time visibility across enterprises for inventory, projects, and time tracking
Prevented stockouts and improved customer communication via integrated workflows
The centralized software delivered fast operational gains by giving teams a clear, shared view of projects and inventory in real time.
7. Fishbowl
Fishbowl is ideal for wholesalers who need advanced warehouse and manufacturing features. It tracks stock accurately, automates orders, and calculates landed cost to give a clearer view of total expenses.
Specifics
Details
Features
Barcode and batch tracking
Multi-location inventory visibility
Automated purchase orders ensure timely replenishment by generating orders when stock runs low
Manufacturing and assembly support
Detailed reporting
Highlights
Combines warehouse and production tracking in a single platform for better control
Reduces manual errors by automating key inventory processes
Popular among businesses with complex stock flows
8. Ordoro
Ordoro simplifies multi-channel inventory management for wholesalers. It lets your team track stock, process orders, and monitor shipments from anywhere. Mobile support makes it perfect for businesses with on-the-go staff.
Specifics
Details
Features
Inventory and order automation to reduce manual work by keeping stock levels updated
Reporting and analytics to get insights into sales and customer demand
Mobile access to monitor and manage stock anytime through smartphones or tablets
Highlights
Easy to manage stock on the go
Streamlines order processing
Ideal for businesses with mobile or remote teams
If you don’t have the right inventory coming through your supply chain, you’re going to gum up the works faster than anything. You’re going to have empty shelves, and you’re going to have a full supply chain.
Gretchen McCarthy
EVP and Chief Supply Chain and Logistics Officer at Target
How to Choose the Right Tool
Picking the right wholesale inventory software can save time, money, and headaches. Not every tool fits every business, so it’s important to weigh your needs carefully.
Consider business size and growth stage
Small businesses need simple, easy-to-use systems. Mid-sized and large wholesalers may need advanced features or integration with ERP systems. Think about where your business is now and where it will be in a few years.
Map required integrations
Check which platforms the software connects with. If you sell online, your inventory system should integrate with eCommerce platforms, POS systems, and accounting software. Seamless integrations reduce manual work and prevent errors, especially in wholesale order management.
Evaluate costs versus efficiency gains
Software pricing varies widely. Don’t just look at the upfront cost. Consider the time saved, error reduction, and improved cash flow. A slightly expensive tool that improves efficiency can pay for itself quickly.
Confirm ease of use and support
Your team should be able to adopt the tool quickly. Look for intuitive interfaces, clear documentation, and responsive vendor support. Training resources and customer service matter more than you might think.
Check scalability for multi-warehouse or international operations
If you plan to expand, pick software that grows with you. Multi-location tracking, multi-currency support, and cloud accessibility ensure your system won’t hold you back.
You Can Outsource Your Wholesale Inventory
Wholesale inventory management can spiral out of control as teams grow and operations expand across multiple warehouses. Tracking products, coordinating suppliers, and updating stock often demands more time and expertise than in-house teams can spare. For that reason, many wholesalers consider outsourcing as a practical alternative.
Invensis offers tailored outsourcing services that simplify inventory management while ensuring accuracy and efficiency. By working with their team, businesses can shift away from repetitive administrative tasks and focus on sales, customer service, and growth.
Key advantages of outsourcing with Invensis
Ensures error-free order processing and accurate inventory reporting through AI inventory management practices
Maintains operational standards across warehouses and suppliers
Provides order management services with real-time visibility
Reduces waste and costs through smarter, data-driven management
Extends support to related functions such as purchase orders and reporting for smoother workflows
For many wholesalers, outsourcing acts as a safeguard against costly mistakes.
It gives confidence that the stock is tracked properly and resources are used wisely.
Case Study: Inventory Management Transformation at Annaghmore Agencies
Annaghmore Agencies, a premier furniture wholesaler and distributor based in Ireland, manages over 1,000 customers and stocks more than 2,000 products. The company faced challenges handling increasing stock volumes with limited warehouse capacity.
To address these challenges, they implemented cloud warehouse management software to optimize stock control, storage, and warehouse operations.
Results:
Managed increased stock volumes in 40% less warehouse space, optimizing storage utilization
Improved pick rates and scanning accuracy significantly, reducing inventory errors and customer order mistakes
Achieved fast return on investment (ROI) through improved operational efficiencies
Enhanced customer satisfaction by minimizing order errors and improving delivery speed
This successful transformation enabled Annaghmore Agencies to handle higher inventory demand efficiently, utilizing advanced warehouse management technology for better control, accuracy, and cost savings.
Conclusion
Without the right tools and processes, inefficiency quickly eats into profits. The right inventory software keeps stock visible and helps forecast demand accurately.
Choosing the right tool or service requires careful planning. Consider your business size, sales channels, integration needs, and scalability. When done right, inventory management becomes not just a back-office function but a driver of efficiency.
Outsourcing inventory management is another smart option. Invensis lets you hand off repetitive tasks while maintaining full control and visibility. This reduces errors and allows your team to focus on actual growth.
Frequently Asked Questions
Will outsourcing reduce control over my inventory?
No. Reputable providers like Invensis maintain full transparency and real-time reporting. You remain in control while offloading routine tasks to experts.
Is cloud-based inventory software better than on-premise?
Cloud-based inventory software offers real-time access from anywhere and supports multiple locations. It also simplifies updates and enables mobile use for warehouse or sales teams.
Can small teams manage inventory manually instead of using software?
Yes, but as sales and warehouse operations expand, manual tracking becomes difficult. It is prone to errors and consumes significant time, reducing focus on growth.
What types of reports can inventory software generate?
Inventory software can generate reports on stock levels, demand forecasts, and usage trends. These insights help businesses make informed purchasing and stocking decisions.
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Order Management
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