Medical Records Indexing Services

Do you need help in managing and retrieving medical records within your healthcare organization? Did you know, inefficient medical record management is also viewed as a HIPAA violation? Medical records indexing services can provide a compliant solution to organize and categorize medical records, enabling easy retrieval.

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22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

Medical Records Indexing Services
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Medical Records Indexing Services

Outsource Medical Records Indexing Services to the Expert

We have over 22 years of experience organizing patient data related to diagnosis, demography, and treatment. Our services include indexing documents in diverse orders, including chronological, alphabetical, numerical, physician name, DOS, Specialty, etc., or by any specific practice-driven methodology. These documents include existing paper charts, prescriptions, lab results, insurance correspondence, billing records, physician notes, and explanations of benefits. Our services have enabled our clients to provide quality care and, at the same time, meet all regulatory, legal, and auditing needs. We also have extensive experience in transitioning practices from paper to electronic records.

Our team comprises experts with wide experience in indexing and knowledge of medical terminology, coding, and regulations. Our specialized medical indexing service also takes care of data extraction, data entry, record identification, record coding, record sorting and record archiving needs. We offer indexing services for personal health records, EMR (Electronic Medical Record), and EHR (Electronic Health Record). 

Our Medical Records Indexing Services

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Document Scanning and Digitization
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Document Coding and Indexing
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Data Entry and Management
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Electronic Health Record (EHR) Management
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Health Information Exchange (HIE) Services
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Record Retrieval and Storage
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Record Tracking and Reporting
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Quality Assurance and Compliance
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Audit and Analysis
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Release of Information (ROI) Services

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The Invensis Advantage for Medical Records Indexing Services

Efficient and Quick Access to Patient Information

We ensure prompt and accurate patient care by offering easy access and retrieval of patient information quickly and efficiently.

Improved Patient Care Coordination

Our service reduces unnecessary efforts and process inefficiencies by sharing patient information across departments & facilities, thus improving patient outcomes.

Compliance with HIPAA Regulations

With our service, healthcare providers comply with HIPAA regulations in preventing data breaches and protecting patient data privacy by maintaining it confidential.

Better Data Analysis and Reporting

We analyze patient data and generate reports quickly and efficiently by identifying patterns and trends, leading to better decision-making and patient outcomes.

Cost Savings

Our expert service is designed to save storage space, paper costs, time, and costs associated with manually searching and retrieving patient information.
Step-by-step process for Medical Records Indexing Services
Step-by-step process for Medical Records Indexing Services

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Invensis - The Most Trusted Medical Records Indexing Services Company

Invensis is a 1000+ people Medical Billing Company providing complete medical billing and indexing to more than 150+ clients primarily across US, UK, Canada etc. We have expertise in handling Indexing Medical Records in Electronic Health Records (EHR), Electronic Medical Records (EMR), Practice Management Systems (PMS) or Document Management Solutions (DMS). Our proven indexing methodologies have enabled healthcare organizations to maintain documents with great levels of efficiency. The cumulative impact of our services has been significant cost and time savings.

22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

ISO: 9001:2015 Certified Company
ISO 27001:2013 Certified Company
HIPPA-Complience Svg logo

3x

Increase in Point-of-Service
(POS) Collections

95%

Clean Claim Rate
(CCR)

80%

Reduction in Accounts Receivable
(A/R) Days

40%

Reduction in Cost to Collect
expenses

75%

Improvement in
Issue Resolutions
Benefits
Trends
FAQs

Benefits of Medical Records Indexing Services

Here are a few of the major benefits that healthcare providers get by outsourcing records indexing services to an expert service provider:

  1. Efficient data management: This service offers a centralized and organized system for managing medical records, making it easy to find and access patient information when needed. This helps healthcare providers make informed decisions and provide better patient care.
  2. Improved accuracy: Indexing services use advanced technology to ensure that medical records are accurately indexed, eliminating errors that could result in misdiagnosis or incorrect treatment.
  3. Increased productivity: Specialized solutions for indexing medical records allow healthcare providers to focus more on patient care and less on administrative tasks such as record-keeping and retrieval.
  4. Enhanced security: It provides a secure and compliant platform for managing medical records, ensuring that patient data is protected and confidential.
  5. Cost savings: Outsourcing the service can be more cost-effective than managing records in-house, eliminating the need for additional staff and infrastructure.
  6. Faster turnaround times: With the medical records indexing solution, healthcare providers can access patient information quickly and easily, reducing the time it takes to make informed decisions and provide appropriate treatment.

Trends in Medical Records Indexing

Medical records indexing is an essential part of healthcare operations, and it has undergone several significant trends in recent years. Some of the most notable trends include:

  1. Adoption of electronic medical records (EMR): Indexing has become more sophisticated and automated with the increasing use of electronic medical records. EMRs allow for faster and more accurate indexing, which can help healthcare providers to access patient information quickly and efficiently.
  2. Cloud-based medical records indexing: Cloud-based medical records indexing has gained popularity as it allows for secure and easy access to medical records from anywhere, at any time. This trend has become more important after the COVID-19 pandemic, as more healthcare providers have shifted to remote work and telehealth.
  3. Use of artificial intelligence (AI) and machine learning (ML): AI and ML are increasingly used to automate medical records indexing, allowing for more accurate and efficient indexing. AI and ML can also help to identify trends and patterns in medical records, which can help hospitals, clinics, and private practices make more informed decisions.
  4. Increased focus on data security and compliance: Healthcare providers emphasize data security and compliance more with the growing concern over data breaches and cyber-attacks. Medical records indexing services are increasingly designed to meet HIPAA and other regulatory requirements.
  5. Integration with other healthcare systems: Medical records indexing is becoming more integrated with other healthcare systems, such as electronic prescribing and billing systems. This integration can help to streamline operations and improve overall efficiency.
What are medical records indexing services?
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How Invensis helps you to manage your medical records indexing processes?
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What Our Customers Say

We have been working with Invensis for the past two years, and they have helped us overcome many revenue cycle management challenges. The team often walks the extra mile to ensure that our needs are met.

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Christina Sussex
Leading Healthcare Provider in France

Invensis has been our revenue cycle management healthcare outsourcing partner for the past 5 years. They have always delivered on their commitments, whether it is meeting our Service Level Agreement (SLA) or improving our billing process.

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Christopher Middleton
Leading Healthcare Company in US

Invensis has been a great partner providing quality medical coding and billing services. The team is extremely responsive to every query we pose, and the turn-around time for deliverables is always as committed.

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Chris Lauren
Leading Healthcare Company in US
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Contact Information

You can reach us at:

Call us
+1 (302)-261-9036
Email Us
sales@invensis.net
Locate Us
Invensis Inc.1000 N West Street, Suite 1200,
DE 19801 USA

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