Medical Records Indexing Services

Do you need help in managing and retrieving medical records within your healthcare organization? Did you know, inefficient medical record management is also viewed as a HIPAA violation? Medical records indexing services can provide a compliant solution to organize and categorize medical records, enabling easy retrieval.

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Medical Records Indexing Services

Outsource Medical Records Indexing Services to the Expert

We have over 22 years of experience organizing patient data related to diagnosis, demography, and treatment. Our services include indexing documents in diverse orders, including chronological, alphabetical, numerical, physician name, DOS, Specialty, etc., or by any specific practice-driven methodology. These documents include existing paper charts, prescriptions, lab results, insurance correspondence, billing records, physician notes, and explanations of benefits. Our services have enabled our clients to provide quality care and, at the same time, meet all regulatory, legal, and auditing needs. We also have extensive experience in transitioning practices from paper to electronic records.

Our team comprises experts with wide experience in indexing and knowledge of medical terminology, coding, and regulations. Our specialized medical indexing service also takes care of data extraction, data entry, record identification, record coding, record sorting and record archiving needs. We offer indexing services for personal health records, EMR (Electronic Medical Record), and EHR (Electronic Health Record). 

Our Medical Records Indexing Process

  • Identification of Keywords

    Our team identifies key terms, concepts, and phrases that represent the content of each document.
  • Creation of Index Terms

    Then, we develop standardized index terms or descriptors for each document, often using controlled vocabularies like MeSH (Medical Subject Headings).
  • Cataloging and Metadata Creation

    We assign the index terms to each document and create metadata, which includes title, author, document date, and other relevant information.
  • Organizing Index Entries

    Next, we sort and arrange the indexed documents based on the assigned index terms for easy retrieval.
  • Cross-Referencing

    Finally, we create links between related terms and concepts to ensure comprehensive access to relevant information.
  • Index Maintenance

    We also periodically review and update the index to accommodate new literature and changes in medical terminology.

Our Medical Records Indexing Services

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Document Scanning and Digitization
Document Coding and Indexing
Data Entry and Management
Electronic Health Record (EHR) Management
Health Information Exchange (HIE) Services
Record Retrieval and Storage
Record Tracking and Reporting
Quality Assurance and Compliance
Audit and Analysis
Release of Information (ROI) Services

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The Invensis Advantage for Medical Records Indexing Services

Efficient and Quick Access to Patient Information

We ensure prompt and accurate patient care by offering easy access and retrieval of patient information quickly and efficiently.

Improved Patient Care Coordination

Our service reduces unnecessary efforts and process inefficiencies by sharing patient information across departments & facilities, thus improving patient outcomes.

Compliance with HIPAA Regulations

With our service, healthcare providers comply with HIPAA regulations in preventing data breaches and protecting patient data privacy by maintaining it confidential.

Better Data Analysis and Reporting

We analyze patient data and generate reports quickly and efficiently by identifying patterns and trends, leading to better decision-making and patient outcomes.

Cost Savings

Our expert service is designed to save storage space, paper costs, time, and costs associated with manually searching and retrieving patient information.
Step-by-step process for Medical Records Indexing Services
Step-by-step process for Medical Records Indexing Services

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Invensis - The Most Trusted Medical Records Indexing Services Company

Invensis is a 1000+ people Medical Billing Company providing complete medical billing and indexing to more than 150+ clients primarily across US, UK, Canada etc. We have expertise in handling Indexing Medical Records in Electronic Health Records (EHR), Electronic Medical Records (EMR), Practice Management Systems (PMS) or Document Management Solutions (DMS). Our proven indexing methodologies have enabled healthcare organizations to maintain documents with great levels of efficiency. The cumulative impact of our services has been significant cost and time savings.


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ISO  27001:2013 Certified Company


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What Our Customers Say

Before engaging with Invensis, our nursing personnel struggled with patient data access and communication. Invensis introduced an integrated healthcare platform to eliminate data silos and enhance patient care coordination. This solution improved information sharing and streamlined our healthcare operation.

Richard Thompson
Head of Nursing, Leading Australian Healthcare Service

We were facing significant challenges in patient record management. Invensis implemented advanced EHR systems and resolved issues with our data entry process. They helped us improve process efficiency significantly. You can trust them blindly for your healthcare support needs.

Jennifer Davis
Chief Medical Officer, UK-Based Healthcare Practice

Securing client appointments was a significant challenge for us. Lack of cutting-edge appointment scheduling tools and manual, error-prone methods often were leading to scheduling errors and delays. Invensis, helped us by implementing an advanced scheduling software and trained personnel to efficiently manage appointments. Their support enables us to offer online booking and improve patient communication.

William Jones
Director of Operations, A US-Based Leading Healthcare

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.
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Contact Information

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Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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