Is entering invoice data or validating and approving invoice workflows challenging for your business? Do you face complexities in handling varying invoice formats from different suppliers or customers? If so, you need a competent partner to process your invoices. Our invoice processing services are designed to streamline the invoicing lifecycle - from receiving to approving invoices. The process includes invoice data entry, validation, reconciliation, and integration of invoices into your system.
Years of Experience
Industry Verticals
Experienced Professionals
We have experience in offering outsourced invoice processing services to global clients since 2000. Over the years, we have handled a range of invoice processing activities, such as data capture, validation, approval, matching, reconciliation, compliance, and auditing. We have processed diverse invoice document types, including PDFs, paper invoices, and electronic invoices, in standard formats like EDI (Electronic Data Interchange) and XML.
We bank on several key steps to process your invoices. First, our team receives invoices from customers through various channels. Next, they verify the accuracy and completeness of the invoice details. This is followed by categorization and coding of the invoices for proper accounting. Finally, the invoices are routed for approval. Once approved, our team members enter the data into the accounting system.
Our service is built on advanced technologies, experienced personnel, and industry best practices to provide best-in-class services. Few technologies we bank on include, Optical Character Recognition (OCR) tools, for efficient data extraction, Enterprise Resource Planning (ERP) systems to synchronize data across departments, Customer Relationship Management (CRM) software for effective client management. Alongside, we leverage robust cybersecurity measures to ensure data protection and privacy.
Our expert team banks on various quality control mechanisms to maintain the quality of our services. This primary includes multi-stage checking of invoice details, including accuracy in amounts, tax calculations, and adherence to internal policies. This ensures that only valid and compliant invoices are processed for payment. Our clients trust us because we have been consistent in achieving a 98% success rate in processing invoices accurately.
We have more than two decades of experience in offering comprehensive invoice processing services globally. We have been offering these services to businesses such as manufacturing, logistics and supply chain, retail and eCommerce, financial institutions, etc. Our end-to-end support has assisted our clients with various support solutions, such as streamlining invoice processes, precise billing and record-keeping, and more. Our highly experienced professionals, customer-centric approach, and industry best practices have helped us gain the trust of our clients.
Invoice processing outsourcing involves hiring a third-party service provider to handle the end-to-end invoicing process on behalf of a business. This includes invoice creation, verification, approval workflows, and payment processing.
Invoicing outsourcing services can bring cost savings, increased accuracy, scalability, and access to specialized expertise. It helps businesses to emphasize core operations while leveraging the efficiency and technology of outsourcing providers.
Reputable outsourcing providers prioritize data security. They implement advanced encryption, secure data transmission, and compliance with data protection regulations to guarantee the confidentiality and integrity of financial information.
Yes, Outsourcing providers offer customizable solutions to align with specific business requirements. They can adapt workflows, implement industry-specific compliance measures, and integrate with existing software systems.
Outsourcing providers use advanced technologies, automation, and streamlined workflows to enhance invoice processing efficiency. This leads to faster cycle times, reduced errors, and improved overall accuracy in financial transactions.
Businesses of different sizes and domains can benefit from invoice management outsourcing services. Whether in retail, healthcare, manufacturing, or other sectors, outsourcing providers tailor their services to meet the unique needs of different businesses.
Invensis' auditing and taxation services assisted us in effecting significant changes in the business's focus and nature. They have always provided us with a comprehensive and top-rated service, allowing us to meet deadlines internally and externally.
Invensis has helped us obtain business-critical data on our Accounts Receivable processes. This helped us make good cash flow decisions, motivate our teams, and maintain our focus on profit maximization.
Invensis has been an outstanding business partner for over four years. Our Accounts Payable workflow has generated daily volumes of invoices to be processed, and Outsourced Bookkeeping handles the volume precisely. As a result, it's fantastic to arrive at work every day without any backlog.
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