Freight Invoice Processing Services

Are you struggling to manage freight billing, invoice verification, data entry, etc. in your shipping and logistics operations? Is your team facing challenges in calculating freight charges, maintaining consistent invoice formats, and processing payments? Then, you need the support of a specialized partner. We specialize in providing comprehensive support for freight invoice processing. Our freight invoice processing services assist businesses in receiving, reviewing, validating, and processing invoices related to freight services.


Years of Experience


Industry Verticals


Experienced Professionals

StripFreight Invoice Processing Services

Outsource Freight Invoice Processing Services to the Expert

For more than two decades, we have delivered freight invoice processing services to businesses across industries. Over the years, we have assisted shipment, logistics companies, e-commerce platforms, manufacturing units, distributors, etc., in getting on top of their invoice processing needs. We have delivered services such as invoice verification, data entry, rate validation, auditing for accuracy, discrepancy resolution, and payment processing.

We have a streamlined approach to managing freight invoices. First, we receive invoices electronically or manually from the carrier. Then, our team validates and matches the invoice details with the corresponding shipment data. If any discrepancies are found, they are flagged for review. Next, we process the approved invoices for payment, and once paid, we generate the payment report for the clients. Our end-to-end process is driven by compliance with regulatory requirements. 

We bank on a dedicated team to process invoices accurately and efficiently. The team comprises skilled professionals in data analysis, finance, and logistics. Their proficiency in utilizing advanced software for data extraction, validation, and reconciliation ensures precise invoice processing. Additionally, their strong analytical and problem-solving skills contribute to identifying discrepancies and streamlining the entire invoicing process. With a collaborative approach, we guarantee our clients 99% accuracy in freight invoice data entry.

Our end-to-end process involves meticulous checks and validations. This includes verifying invoice accuracy against shipment details, ensuring compliance with contractual terms, confirming rates, and validating any additional charges or surcharges. Moreover, we deploy automated validation tools, optical character recognition (OCR) technology, and specialized software to streamline these quality checks, minimize manual errors, and improve accuracy.

Our Freight Invoice Verification Techniques

Our Freight Invoice Processing Services Process

  • Document Reception

    First, our team receives freight invoices via email or physical mail.
  • Data Extraction

    Next, we extract relevant details such as shipment date, weight, and charges from the received invoices.
  • Verification and Accuracy Check

    The extracted data is verified against shipping records to ensure accuracy and resolve discrepancies.
  • Purchase Order Matching

    At this stage, we cross-reference freight invoices with corresponding purchase orders to confirm the legitimacy of charges and services.
  • Approval Workflow

    Once verified, we route invoices through an approval process to authorize payments.
  • System Entry

    Then, our team enters validated invoice data into the accounting or ERP system for accurate financial recording and reporting.
  • Payment Processing

    Finally, we process payments based on approved invoices.

Our Comprehensive Freight Invoice Processing Services

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  • Invoice Verification
  • Freight Cost Allocation
  • Carrier Invoice Auditing
  • Rate Contract Management
  • Payment Processing
  • Discrepancy Resolution Services
  • Freight Bill Consolidation
  • Data Entry And Validation
  • Freight Cost Analysis
  • Documentation Management
  • Invoice Data Entry
  • Freight Rate Auditing Services
  • Invoice Coding Services
  • Currency Conversion Services
  • Invoice Approval Workflow

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The Invensis Advantage for Freight Invoice Processing Outsourcing Services

Data Accuracy

Our team meticulously cross-verifies extracted invoice data, including invoice numbers, dates, freight charges, and shipment details, ensuring high accuracy in the information processing.

Customizable Workflows

Our experts engage in collaborative discussions with clients to comprehend their unique business rules, approval hierarchies, and exception-handling procedures and tailor a customized workflow accordingly.

Multi-Format Invoice Support

We adeptly handle freight invoices received in diverse formats, including PDFs, EDI (Electronic Data Interchange), Excel sheets, scanned documents, and more, streamlining the process for seamless efficiency.

Real-time Tracking

We provide you with access to a dashboard or interface offering real-time updates on the status of freight invoices, approvals, payment schedules, and any encountered exceptions, ensuring transparent and efficient management of your freight invoice processes.

Integration Capabilities

Our services enhance interoperability between our processing platform and the client's ERP (Enterprise Resource Planning), TMS (Transportation Management System), or accounting software, streamlining the integration for seamless management of freight invoice data.

Enhanced Security

We deploy state-of-the-art encryption protocols, secure data transmission channels, and other stringent access controls to safeguard sensitive information and assist our clients in staying compliant with regulations.

Step-by-step process for Freight Invoice Processing Services
Step-by-step process for Freight Invoice Processing Services

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‍Invensis - The Most Trusted Freight Invoice Processing Outsourcing Company

Invensis has been delivering freight invoice processing services across logistics businesses for over 24 years. Some businesses include leading shipping companies, freight forwarders, and supply chain organizations. Our dedicated team ensures accurate and timely processing of invoices, cost allocation, and payment processing. The team is also equipped with technology-driven solutions, industry knowledge, and stringent quality control measures to streamline invoicing. Our clients outsource to us for our relationships with carriers, smoother communication, and issue resolution.


Years of





ISO: 9001:2015 Certified Company
ISO  27001:2013 Certified Company


Accuracy in Freight Invoice
Data Entry


Error Rate


Cost Savings


Faster Approval


Reduction in Duplicate

Finance and Accounting Tools We Specialize In

Microsoft Dynamics GP

We Provide

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What Our Customers Say

Invensis has streamlined our order management process and provided such valuable insights into our customer relationships that we have seen a significant improvement in our customer satisfaction levels.

Kate Pipe
Leading Retail Company in US

We were looking for a complete order management solution to handle our growing customer base. Invensis has not only met but exceeded our expectations. The team is very professional and always available to resolve any issues we may have.

Isla Ledger
Leading Distributor Company in Canada

Invensis' order processing management team has helped us improve our customer satisfaction levels beyond measure. We can now track our orders more efficiently and provide our customers with better visibility into the status of their orders. The team is also very responsive to our queries and concerns.

Ava Perez
Leading Fast Food Chain Company in UK

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.

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Contact Information

You can reach us at:

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+1 (302)-261-9036
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Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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