Transform your finances with our expert accounting and bookkeeping services for construction companies. From job costing to progress billing, our experts ensure accurate financial reporting, cash flow optimization, and regulatory compliance.
Years of Experience
Industry Verticals
Experienced Professionals
We have over 25 years of experience in delivering accounting services for construction companies worldwide. Our services encompass various critical functions, including project accounting, financial reporting, and compliance management. We utilize advanced construction accounting software to track job costs, manage budgets, and ensure accurate allocation of resources, which is essential for maintaining profitability and financial integrity.
One of the major challenges in construction accounting is managing work-in-progress (WIP) calculations. We address this by carefully tracking project progress and evaluating both direct and indirect costs to ensure precise job costing. Through sophisticated methodologies like the percentage of completion and completed contract methods, we provide clients with a clear view of their financial standing at any point in time.
Our approach to accounting and bookkeeping for construction companies & contractors is characterized by a proactive and collaborative strategy. Our construction CPAs work closely with project managers and stakeholders to ensure that financial data is seamlessly integrated into project planning and execution. Regular financial reviews and forecasting meetings enable us to identify potential challenges early and recommend solutions. This partnership fosters a culture of financial accountability, ensuring that our clients can achieve their project objectives while maintaining financial health.
As an experienced provider of construction accounting services, we at Invensis assist construction companies in achieving financial management in the following ways:
During your consultation, some of the issues we can discuss are:
Invensis is a trusted provider of bookkeeping and accounting for the construction industry. We have more than two decades of experience in delivering accounting requirements for construction companies and contractors. We specialize in managing job costing, including labor, materials, and overhead allocations, which is critical for maintaining profitability in competitive bidding environments. Our construction bookkeeping services team is proficient in handling construction-specific financial management software, enabling real-time updates and seamless integration with existing systems. With our accounting services for construction companies, our clients benefit from reduced financial discrepancies of up to 30%, improved cash flow management of nearly 25%, and enhanced project profitability by up to 20%.
The following are the benefits of hiring an external outsourced construction accounting business:
1. Managing Complex Project Accounting: Construction companies deal with multiple projects simultaneously, each with unique financial tracking needs, from materials to labor costs. Keeping track of cost allocations across projects, timelines, and clients can lead to inaccuracies and delays, affecting overall profitability and reporting accuracy.
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Outsourcing a construction bookkeeping service provider ensures that accounting systems are properly set up to track project-specific financials, providing real-time visibility. Construction CPA firms can offer tailored reporting, making it easier to manage construction budgeting and profitability and ensuring compliance with industry-specific financial requirements.‍
2. Tracking Equipment and Asset Depreciation: Construction firms invest heavily in equipment and machinery, making asset management and depreciation tracking essential for accurate financial reporting for construction. Failing to properly account for depreciation can lead to overvaluation of assets and skewed profitability metrics.
Outsourcing accounting services for construction companies ensures that depreciation schedules are correctly implemented and maintained, reflecting true asset value. Full-time bookkeepers for construction businesses manage asset records, providing precise depreciation tracking and compliance with accounting standards, improving the accuracy of balance sheets and financial forecasts for the company.‍
3. Difficulty in Handling Union Payroll: Construction firms employing unionized labor must manage complex payrolls, including union dues, benefits, overtime, and compliance with collective bargaining agreements. Mishandling payroll can lead to disputes, penalties, or even legal actions from unions.
An outsourced bookkeeping for construction company with expertise in union payroll can ensure compliance with all labor agreements and regulations. Outsourced construction accountants handle the detailed processing of wages, benefits, and deductions, ensuring accurate, on-time payments while minimizing the risk of payroll errors that could lead to conflicts with unions.‍
4. Maintaining Job Costing Accuracy: Accurate job costing is significant for construction companies, as underestimating labor, materials, or overheads can lead to reduced profitability or even project losses. However, managing detailed job costs across multiple projects can be overwhelming without the right systems.
Outsourced accounting for residential, commercial, or mixed real estate portfolios offers advanced job costing systems that integrate seamlessly with other project management tools. Accounting and bookkeeping services for construction clients provide precise tracking of expenses, labor, and materials, ensuring profitability analysis for each project is accurate and up-to-date, enabling better decision-making and cost control.‍
5. Handling Progress Billing and Retainage: Construction companies often use progress billing and retainage to manage payments based on project completion stages. However, incorrect billing and retainage tracking can lead to disputes with clients and delayed payments.
Outsourced construction company bookkeeping processes manage progress billing and retainage efficiently, ensuring correct invoicing that aligns with contract terms and project timelines. Outsource construction accounting services to monitor unpaid retainage, helping construction firms maintain healthy cash flow while minimizing disputes with clients over billing discrepancies or project delays.‍
6. Variability in Cost Reporting Standards: Construction business owners often need to report financial data differently to various stakeholders—clients, investors, or internal management. Standardized reporting is difficult when each project may require customized financial insights or analysis.
Outsourced bookkeeping services for homebuilders provide customizable, transparent financial reporting tailored to different stakeholder needs. Whether it’s job costing for internal management or detailed project breakdowns for clients, outsourcing accounting services for construction companies ensures that reporting is accurate, timely, and adaptable, enhancing decision-making and stakeholder communication.
Some of the trends in construction accounting and bookkeeping are:
Construction project accounting involves tracking costs, revenues, and budgets on a project-by-project basis. Unlike standard accounting, which focuses on general financial management, construction accounting requires tracking multiple jobs, retention, job costing, and progress billing. This helps evaluate the profitability of each project and maintain accurate financial records to deliver construction expense reports for clients.
It is crucial to track the direct costs and indirect costs of each project separately. It categorizes expenses such as labor, materials, and overhead to provide a detailed analysis of project expenses. Job costing for contractors compares actual costs against budgets, leading to more accurate financial reporting and better project management in the construction industry.
Invensis offers specialized construction accounting services to help construction companies manage WIP reporting. WIP reports provide an overview of the financial health of ongoing projects by calculating revenue earned and costs incurred. Our construction bookkeepers ensure accurate calculation and reporting of WIP, enabling informed decision-making and ensuring compliance with accounting standards.
The primary methods include cash basis, accrual basis, and percentage-of-completion accounting. Each method influences financial reporting differently: cash basis acknowledges revenue and expenses when cash is exchanged, while accrual basis accounts for revenue and expenses when they are incurred. Percentage-of-completion accounting provides a more accurate view of financial performance over the project lifecycle by recognizing revenue and costs as work progresses, which is essential for long-term contract management.
Billing methods, such as fixed-price, time-and-materials (T&M), and unit pricing, directly affect how revenue and costs are recorded. Fixed-price contracts require careful monitoring of costs against a set budget, while T&M billing requires detailed tracking of labor and materials for accurate invoicing. Unit pricing is based on predefined rates per unit of work completed. Accurate management of these billing methods ensures precise financial reporting and cash flow control. We help effectively manage the bookkeeping needs of construction companies to reduce errors and penalties.
Businesses outsource accounts receivable services for construction to boost cash flow management and minimize the administrative burden. Invensis provides specialized accounting services for construction companies, including invoicing, tracking payments, and handling retainage. By ensuring timely collection of payments and resolving disputes efficiently, we help construction firms maintain healthy cash flow and minimize outstanding receivables, allowing them to focus on core business operations without financial bottlenecks or delayed project funding.
Retention accounting involves withholding a percentage of payment until the completion of a project. This is common in construction contracts to ensure that the contractor completes the work satisfactorily. Accurate retention tracking ensures that your cash flow forecasts are precise and you are not missing out on payments or overpaying subcontractors. External agencies have contractor bookkeeping expertise to manage these processes effectively without any complexities.
It allows construction companies to invoice clients based on the percentage of work completed rather than on a fixed schedule. Accurate tracking of progress billing ensures that revenue recognition aligns with project timelines, preventing cash flow discrepancies. It also minimizes disputes with clients over billing accuracy and project milestones.
At Invensis, we offer accounting and bookkeeping for contractors tailored to the construction industry, ensuring compliance with construction-specific tax regulations like sales tax on materials, subcontractor payments, and contract-specific deductions. Our contractor bookkeeping construction experts ensure that all your tax filings are accurate, reducing the risk of penalties and legal issues.
It is one of the most essential parts of construction bookkeeping needs. Equipment cost allocation in construction accounting involves tracking the expenses related to the purchase, maintenance, and usage of heavy machinery across multiple projects. Accurate allocation of these costs ensures that each project bears the appropriate share of equipment expenses, which is crucial for calculating true project profitability and improving cost control. At Invensis, we have the construction bookkeeping experience to manage costs for equipment usage and procurement. This helps us to manage your construction industry accounting requirements with ease.
Invensis offers contractor payroll management services tailored for construction companies, including handling unionized labor and compliance with specific wage requirements. Our virtual construction assistants ensure accurate payroll processing, track benefits, and guarantee compliance with collective bargaining agreements, making payroll management more efficient and reducing administrative burden.
Invensis offers a range of specialized construction industry accounting & auditing services, including financial statement audits, compliance audits, and internal control assessments. Our bookkeeping services for construction companies teams ensure adherence to industry standards and regulatory requirements while providing insights into financial performance and risk management. We also conduct audits of Work-in-Progress (WIP) and project cost accounting, helping construction companies identify discrepancies and enhance financial transparency for stakeholders.
Construction owners outsource electrical contractor accounting services to manage complex financial tasks such as project-based job costing, payroll for electricians, and compliance with construction-specific tax regulations. It ensures accurate tracking of material and labor costs across multiple projects. By outsourcing accounting services for construction companies, electrical contractors can enhance financial reporting, optimize cash flow, and focus on delivering quality electrical work without the burden of in-house accounting management.
Invensis' auditing and taxation services assisted us in effecting significant changes in the business's focus and nature. They have always provided us with a comprehensive and top-rated service, allowing us to meet deadlines internally and externally.
Invensis has helped us obtain business-critical data on our Accounts Receivable processes. This helped us make good cash flow decisions, motivate our teams, and maintain our focus on profit maximization.
Invensis has been an outstanding business partner for over four years. Our Accounts Payable workflow has generated daily volumes of invoices to be processed, and Outsourced Bookkeeping handles the volume precisely. As a result, it's fantastic to arrive at work every day without any backlog.
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