7 Best AI Tools for Accounting to Streamline Your Finance Operations in 2025

Finance teams today are under pressure like never before. Month-end seems to arrive faster each time. Regulations are getting tighter. But, the room for error? Almost non-existent. Yet nearly 60% of finance teams still rely on manual spreadsheets for tasks like reconciliation, reporting, and data entry. 

Delays, inaccuracies, and missed insights can pile up quickly. And the cost of these inefficiencies? A Gartner study found that poor financial data quality costs organizations an average of $15 million annually.

That’s why CFOs are rethinking their approach to finance by embracing AI, not to replace accountants, but to remove friction in the process.

Source

Over the past two years, AI has become a priority for CFOs. My insights: AI integration is essential in corporate strategy, CFOs should ensure positive return on investments from AI, and interdisciplinary teams should cultivate AI expertise.

Ziad Chalhoub

Chief Financial Officer Majid Al Futtaim

In 2025, smart finance leaders aren’t asking if they should use AI; they’re asking how. In this article, we look at the accounting platforms helping finance teams work faster, cleaner, and smarter.

Top 7 AI Tools for Accounting in 2025

When routine tasks pile up, AI steps in to streamline reconciliation, reduce human error, and give clarity when it's needed most. Here's what these tools help finance teams achieve:

• Save hours every week by automating data entry, reconciliations, and invoice processing.
• Shorten month-end close cycles with real-time reporting and workflow automation.
• Reduce costly errors in bookkeeping and compliance-related tasks.
• Enable better forecasting with AI-driven insights and predictive analytics.
• Strengthen internal controls by minimizing manual intervention.
• Scale operations without adding headcount.

1. Vic.ai: Purpose-Built to Fix Accounts Payable Bottlenecks

For many finance teams, accounts payable is one of the most time-consuming and error-prone areas of the workflow. Vic.ai tackles that head-on by using AI to automate tasks like invoice capture, PO matching, and approvals, cutting down the back-and-forth and manual reviews that slow everything down.

What makes it stand out is its ability to process 85% of invoices without human input, with a reported 99% accuracy rate. That means fewer delays, fewer late payments, and far less time spent chasing paperwork. On average, teams using Vic.ai recover 3 to 6 hours per AP analyst every week, which adds up fast when month-end pressure builds.

It integrates easily with major ERPs and gives real-time visibility into spending, helping finance leaders stay in control without micromanaging. For mid-sized and large businesses seeking to reduce AP friction and accelerate processing without compromising accuracy, Vic.ai delivers measurable results quickly.

Specifics	Details
Features	AI-powered invoice capture and processing. Purchase order (PO) matching and automated approvals. ERP system integration for real-time spend tracking. Automated exception handling for invoice mismatches. Real-time analytics and reporting dashboard.
Highlights	Processes 85% of invoices without human input. Achieves 99% accuracy in invoice handling. Saves 3–6 hours per AP analyst weekly. Reduces delays in payment processing. Improves visibility into AP performance.

2. Zeni: Real-Time Finance for Startups Without the Overhead

Zeni is built for startups that move fast but still need their finances in check. It combines automation with a team of real finance professionals to handle bookkeeping, bill pay, monthly close, and more, 24/7.

• Saves 100+ hours/month by automating bookkeeping, accounts payable, and expense categorization.
• Delivers real-time dashboards for burn rate, runway, and cash flow insights. It’s critical for founders raising capital or managing tight budgets.
• Trusted by 500+ startups, including VC-backed companies managing millions in funding.
• 1-day month-end closes (vs. 10+ days manually), helping teams act faster.
• Offers scalable support without hiring a full finance department, which is ideal for teams under 50 employees.

For founders, COOs, or busy startup teams, Zeni feels like a full finance team, without the headcount or high cost.

Specifics	Details
Features	AI-powered finance agents for specialized tasks like CFO insights, accounting, billing, banking, card management, and expense tracking. High-yield business checking accounts with up to ~4.05% APY and FDIC insurance up to $3M. Business credit cards with 1.75% cashback and no personal guarantee required. AI Audit Bot to flag errors and ensure GAAP-compliant books. Same-day ACH reimbursements and multi-currency support in 160+ currencies. SOC 2 Type II certified with 256-bit SSL/TLS encryption for secure data handling.
Highlights	Integrates banking, card, and accounting tools into a single unified platform. Provides on-demand AI CFO capabilities for strategic financial planning. Automates compliance checks to reduce audit risks. Supports international teams with seamless cross-border payments. Offers no-fee global bill pay with real-time invoice tracking.

3. Botkeeper: Bookkeeping That Grows with You

Botkeeper is built for finance teams and accounting firms that need to get more done without hiring more people. It handles everyday tasks like pulling bank feeds, reconciling accounts, and sorting transactions fast, consistently, and without the usual errors that come from manual work.

One big benefit? You don’t need to share your sensitive login credentials. Everything runs on a secure system, and the built-in Activity Hub keeps communication in one place, so you’re not chasing email threads or updates.

Botkeeper isn’t just about speed. It’s about saving money. Many businesses say they’ve cut bookkeeping costs by 30–50% simply by reducing manual work and repetitive tasks.

For firms expanding their client list or internal teams struggling to manage their workload, Botkeeper returns hours each week, allowing the focus to shift from merely closing the books to genuinely understanding them.

Specifics	Details
Features	Secure, password-less links to 4,600+ financial institutions with seamless MFA. Purchase order (PO) matching with automated approval workflows. Achieves high accuracy in invoice handling. Integrates with ERP systems for real-time spend tracking.
Highlights	Cuts AP analyst workload by 3–6 hours per week. Reduces invoice processing time from days to minutes. Improves cash flow visibility across the organisation.

4. TaxDome: One Workspace for All Your Tax Work

TaxDome is an all-in-one platform for tax and accounting firms that want to automate client management, document collection, e-signatures, invoicing, and communications. Instead of jumping between multiple tools, users get one unified dashboard. 

Accountants can send engagement letters, collect payments, and share documents all in a single thread. Automation features like recurring reminders and task pipelines help reduce manual work. 

Many firms using TaxDome report saving 8–10 hours a week during peak season. Its client portal improves collaboration and significantly reduces follow-up emails. If you're a tax professional juggling admin chaos, TaxDome makes client work smoother and more efficient.

Specifics	Details
Features	Secure, password-less links to 4,600+ financial institutions with seamless MFA. Purchase order (PO) matching with automated approval workflows. Achieves high accuracy in invoice handling. Integrates with ERP systems for real-time spend tracking.
Highlights	Cuts AP analyst workload by 3–6 hours per week. Reduces invoice processing time from days to minutes. Improves cash flow visibility across the organisation.

5. Docyt: Real-Time Financials Without the Manual Work

Docyt is designed to automate bookkeeping services and give you real-time visibility into your business’s financials. It connects with your bank feeds and accounting software to automatically categorize transactions, match receipts, and close your books faster. 

Business owners and finance teams benefit from immediate access to cash flow, profit margins, and performance metrics across multiple locations or departments. Docyt also flags anomalies for better audit preparedness. 

On average, users save over 60 hours per month on manual reconciliation and data entry. For companies seeking always-current books without hiring extra staff, Docyt provides scalable, AI-powered financial automation with minimal effort.

Specifics	Details
Features	AI engine “GARY” (Generative Accounting Retrieval System) accelerates bookkeeping by automating tasks Voice-based transaction categorization via the mobile app users can speak notes and Docyt’s AI will transcribe and categorize the transaction. Daily closing of books with continuous reconciliation financials are always live, not just at month-end. InsightFlow real-time dashboard with on-demand P&L, balance sheet, and cash flow reports, plus the ability to drill into industry-specific or department-level metrics.
Highlights	Reduces revenue accounting errors by approximately 95%, greatly improving accuracy. Cuts down on manual data entry by about 40 hours per month, increasing efficiency. Enables month-end close in as little as 45 minutes much faster than traditional timelines. Allows for instant trend spotting and anomaly detection via real-time reporting for better, faster decision-making.

6. Scribe: Turn Workflows into Step-by-Step Guides Instantly

Scribe allows accounting teams to capture and document processes without writing anything manually. Just press “record,” perform a task, and Scribe automatically creates a step-by-step guide with annotated screenshots. It’s ideal for onboarding new hires, training clients, or documenting internal procedures like monthly closes, reconciliations, or report generation.

• No More Manual Documentation: Scribe automatically generates step-by-step guides with screenshots while you perform tasks, no writing required.
• Simplifies Training And Onboarding: Ideal for quickly onboarding new hires or training clients on key workflows like monthly closes, reconciliations, and report generation.
• Reduces Training Time By 50–70%: Team leads report faster ramp-up times and fewer repetitive questions.
• Ensures Process Consistency: Standard operating procedures are easily created and shared across teams, reducing errors caused by undocumented workflows.
• Scales Team Knowledge Effortlessly: Helps firms maintain and scale internal knowledge as teams grow or evolve.
• Saves Hours On Repeat Tasks: Once recorded, processes can be reused repeatedly, without the need to start from scratch every time.

Specifics	Details
Features	Redacts sensitive information from captured screens for compliance and security. Allows customization of guides with annotations, corporate branding, videos, images, and GIFs. Enables sharing via direct links, embeds, or exports in formats like PDF, HTML, or Markdown. Uses AI-powered templates to instantly turn captured workflows into complete SOPs or technical manuals. Creates documentation up to 12× faster than manual writing methods.
Highlights	Boosts training retention by using visual, interactive guides over plain text. Reduces repetitive “how-to” questions by providing self-service instructions. Used in over 100 countries by teams ranging from small businesses to Fortune 500 companies.

7. Gridlex: Manage Accounting, CRM, and HR in One System

Gridlex brings accounting, HR, CRM, and helpdesk tools together in one modular platform. It’s ideal for growing businesses that want fewer software subscriptions. Finance teams use Gridlex to automate billing, manage general ledgers, and handle approvals. HR managers use it for payroll, onboarding, and attendance tracking. 

Customer service teams benefit from ticketing and workflow tools. The big win? Cross-department visibility with no need to sync data across different apps. Businesses using 

Gridlex reports 25–40% savings in software costs and faster decision-making thanks to unified reporting. For companies tired of siloed systems, Gridlex offers one login for multiple back-office operations.

Specifics	Details
Features	Customizable workflows, fields, user roles, and permissions across modules like Accounting, CRM, HR, and Helpdesk. AI-driven insights, revenue management, and multi-currency transaction handling for more accurate financial operations. Expense management with custom templates, mileage tracking, automated approvals, and detailed analytics. Global mobile app builder: create or customize CRM, Helpdesk, Ticketing, HR, and Operations tools.
Highlights	Boosts training retention by using visual, interactive guides over plain text. Reduces repetitive “how-to” questions by providing self-service instructions. Used in over 100 countries by teams ranging from small businesses to Fortune 500 companies.

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Source

We chose Gridlex because it integrates the myriad of applications such as CRM, Sales Reporting, Medical Information Request (MIRF), and Sunshine Reporting into a single platform that our sales, commercial, and other operations can utilize to scale.

Jodi Devlin

Chief Executive Officer

Comparing Top AI Accounting Automation Tools

Case Study: How Mercedes-Benz Mobility Tackled Invoice Matching with AI-Powered Accounting

Mercedes-Benz Mobility had already invested in an automated payment system. But one nagging issue remained: their accounting team still had to handle invoice mismatches due to missing or incorrect details manually.

To solve this, they worked with SAP Services and Support to enhance their SAP Cash Application with AI-driven, self-learning capabilities. The outcome was a smarter system, one that didn't just follow rules but learned from patterns and made better decisions over time.

Here’s what changed:

• AI stepped in to handle tricky, error-prone invoice matching.
  
• The system could now allocate payments even when details weren't perfect.
  
• Accountants were freed from the repetitive matching tasks.
  
• The team could now focus more on higher-value finance work.
  
• Overall, payment processing became faster, smoother, and more efficient.
  

Why Combining AI Accounting Automation with Human Expertise Makes Sense for Businesses

AI accounting tools are excellent at crunching data, categorizing transactions, and reconciling accounts at lightning speed. But they still rely on human oversight to ensure quality, handle exceptions, and guide decision-making. The true power of AI automation is unlocked when it works with finance professionals, not instead of them.

For Example:

• A mid-sized SaaS company used Botkeeper to handle 90% of its routine bookkeeping. However, they retained a small internal team to review flagged transactions and provide final approvals. This hybrid model saved them 40% in bookkeeping costs while keeping error rates below 0.5%.
  

Why this Matters:

• AI doesn’t fully understand business context, strategy, or tax nuances. That’s where accountants and finance teams step in to interpret outputs, handle edge cases, and support financial strategy.
  
• Human judgment ensures that AI-generated reports align with business goals, compliance standards, and local regulations.
  

Invensis takes this blended approach seriously. Their accounting automation solutions are backed by skilled professionals who validate outputs, investigate anomalies, and ensure reporting accuracy.

Explore Invensis' Accounting Services to see how AI + human intelligence can transform your finance operations.

Final Thoughts

AI is transforming the finance and accounting space, be it real-time reporting to automated reconciliations and step-by-step process guides. But as powerful as these tools are, they shine brightest when paired with human expertise. A trained employee is still needed to catch anomalies, ensure compliance, and apply sound judgment in complex scenarios. That’s the real secret to unlocking the full potential of AI in finance: keeping humans in the loop.

At the end of the day, outsourcing AI-driven accounting to experts like Invensis not only gives you access to cutting-edge tools but also ensures you benefit from a team that understands how to blend automation with real-world experience.

Frequently Asked Questions