10 Tips to Improve Data Entry Accuracy

Richard Martinez
August 26, 2022
|
5
 Mins Read

We live in an age of data digitization. Hence, the job of maintaining accuracy in data entry assumes utmost importance as this information is being used by businesses for making key decisions. However, the job of data entry operators is not an easy task as they have to handle huge chunks of data on a daily basis, and they have to perform their tasks in a speedy manner. Hence, the chances of inaccurate entries increase in this demanding job role.

Irrespective of the size of the data entry team, errors in data entry can upset your entire system, and this could result in poor decisions causing additional errors and increasing costs. The following tips could be used to improve the accuracy of data entries.

Tips on How to Improve Accuracy of Data Entry.

1. Sources of Data Inaccuracies:

Businesses should identify the sources (both internal and external) of data inaccuracy to plug the gap. Data inaccuracy may result from incorrect values, movement of data from one database to another, and time-bound changes such as changes in marital status. If businesses find the cause of data inaccuracy, then it will be easier to fix it.

2. Set Data Entry Accuracy Goals:

It is important for businesses to set realistic data accuracy goals to improve accuracy in data entry. Management must take an active role in developing understandable goals for the data entry team. They should be evaluated based on efficient data capture and entry, and effective coding.

3. Software Tools:

Intelligent Character Recognition (ICR) and Optical Character Recognition (OCR) technology and other similar tools can reduce the workload of data entry professionals by automatically reading and extracting certain data. Lesser typing means fewer mistakes and the staff gets more time to analyze the data.

4. Speed is Fine, But Not At the Cost of Accuracy:

Speed is fine as employees should work at a specified pace to achieve desired results in a time-bound manner. However, rushing tasks will not help as that increased tension heightens the chances of errors.

5. Avoid Overloading:

It is the duty of a manager to ensure that the team is not under pressure to achieve unrealistic targets, as there is a limit for data entry work that a person can do in a day. If you overload the data entry staff, they become tired and that increases the chances of errors. If there is more work, it is better to efficiently delegate the same among the team.

6. Review:

Reviewing goes a long way in reducing data entry errors. Businesses should create an efficient system of review and double-check the data. It is best to have a system where quality assurance professionals check the entered data as it helps identify and remove most errors.

7. Automated Error Reports:

Always utilize the features of advanced software wisely. One widely used feature is automated error reports. This is beneficial when you are entering the same kind of data for a project. For example, a social security number has nine digits. If an operator enters fewer digits, the software can alert the staff by pointing out that error.

8. Understanding the Importance of Data:

Employees need to be trained to understand the importance of the data they are entering. They should know how inaccurate entries affect the business. Such measures make employees more responsible and effective as they know the relevance and importance of their job.

9. Adopt Robust Data Entry Accuracy Standards:

Organizations should adopt robust data entry accuracy standards such as data monitoring, geo-coding, matching, linking, and data profiling, especially when seeking high-quality data entry for startups. These standards ensure that data conforms to pre-defined standards that, in turn, help improve the quality of data.

<p>Organizations should adopt robust data entry accuracy standards such as data monitoring, geo-coding, matching, linking, and data profiling, especially when seeking <a href="https://www.dataoutsourcingindia.com/blog/high-quality-data-entry-services-for-startup-and-established-companies-in-the-united-states/" rel="nofollow">high-quality data entry for startups</a>. These standards ensure that data conforms to pre-defined standards that, in turn, help improve the quality of data.</p>

10. Work Environment:

A healthy and active mind seldom makes mistakes and often produces accurate results. Businesses should provide a comfortable and healthy work environment for data entry professionals. These could be in the form of desks, ergonomic chairs, and timely breaks, etc. A good workplace helps in retaining the focus of employees, which is crucial to inaccurate data entry.

Data entry is a critical task across divisions. Besides adopting the above techniques, businesses have found outsourcing data entry to a professional company to be a viable solution to their data entry challenges.

Other Back Office Blogs

What Is Data Processing? A Comprehensive Guide Along with Types & Methods
What Is Data Processing? A Comprehensive Guide Along with Types & Methods

Your data holds untapped potential. Explore the world of data processing, its various types, and methods in this comprehensive guide.

October 27, 2023
Back Office
Unlocking Benefits of BPO for Your Small or Large Business
Unlocking Benefits of BPO for Your Small or Large Business

BPO unlock doors to opportunities and growth for small and large scale businesses. Discovers key benefits for these businesses here.

October 18, 2023
Back Office
8 Benefits of Document Management Systems (DMS) for Your Business
8 Benefits of Document Management Systems (DMS) for Your Business

Well-managed documents are crucial for productivity. Explore the myriad benefits of Document Management Systems (DMS) for your organization's success.

October 10, 2023
Back Office
5 Compelling Benefits of Data Cleansing for Your Business
5 Compelling Benefits of Data Cleansing for Your Business

Accurate data is the backbone of informed decisions. Discover 5 transformative benefits of data cleansing for your business success.

October 6, 2023
Back Office
Definitive Guide to Back-Office Operations in 2023
Definitive Guide to Back-Office Operations in 2023

Master efficient back-office practices in 2023 with our comprehensive guide. Streamline operations for optimal productivity and success.

August 10, 2023
Back Office
4 Tips For Effective Third-Party Vendor Assessment
4 Tips For Effective Third-Party Vendor Assessment

Businesses need to settle for third-party vendors only after proper due diligence. Discover expert tips for effective vendor evaluation.

June 26, 2023
Back Office
7 Reasons Back Office Support is Ideal For Your Business
7 Reasons Back Office Support is Ideal For Your Business

Explore seven compelling reasons why Back Office Support is a game-changer for your business. Know how it helps you streamline operations & boost productivity.

June 13, 2023
Back office
Top 10 Call Center Technology Trends to Watch Out For in 2023
Top 10 Call Center Technology Trends to Watch Out For in 2023

Being up to date with trends keeps call centers in the race. Uncover the latest call center technology trends in 2023.

May 12, 2023
Back Office
Top 10 Document Management Trends
Top 10 Document Management Trends

Document management helps in building process efficiency. Know about the top 10 document management trends to stay updated with document management tech.

August 17, 2022
Back Office

Other Back Office Related Services

Other Services We Provide

Other Industries We Serve

Enquiry With Us
Enquire with Us

Enquire with us

Fill out this form to get in touch with our expert team.

Oops! Something went wrong while submitting the form.