Appointment Scheduling Services

Are you struggling to schedule effective appointments with the prospects? Do you want to get away with unnecessary back-and-forth emails? Say goodbye to booking hassles, double bookings, etc. Our appointment scheduling services are designed to minimize the risks of scheduling conflicts and missed opportunities. From automatic reminders to customizable booking options, we provide a hassle-free experience, ensuring you never miss an important appointment again.

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22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

Appointment Scheduling Services

Outsource Appointment Scheduling Services to The Expert

Invensis is a business support service offering exceptional appointment scheduling outsourcing services to organizations across industries around the globe. Since 2000, we have been providing appointment scheduling services such as generating contacts, scheduling meetings, maintaining calendars, and more. Our live appointment scheduling services include time-slot scheduling, open appointment scheduling, wave scheduling, cluster scheduling, and more. Our experts can pique the interest of your prospective leads, result in confirmed appointments, and help you solidify your business reputation. 

Our services are built on precision, customization, and seamless communication. Over the years, we've maintained a remarkable 98% success rate in scheduling appointments for our clients. We integrate advanced technology with skilled human resources to optimize scheduling outcomes. At the same time, we deploy sophisticated CRM systems and software to manage your calendars, track appointments, and synchronize schedules across various time zones. Some such software tools include Calendly, Doodle, Acuity Scheduling, and Microsoft Outlook to streamline appointments, ensuring client convenience.

Our expertise extends across various communication channels, including phone calls, emails, live chat, and web-based platforms. Furthermore, we offer multilingual support to eliminate language barriers. As a result, we help our clients deliver services in the customer-preferred mode. We believe in continual enhancement. Therefore, we regularly review our processes, seek feedback, and adapt to industry trends, striving for ongoing improvement in our services.

At Invensis, we have a proven track record of high conversion rates and a commitment to helping you build long-lasting relationships with your clients. When you outsource live appointment scheduling services to us, you will save time and resources and strategically focus on other important aspects of the business.

Appointment Scheduling Services Process

  • Appointment Request Handling

    We receive and assess appointment requests for accuracy.
  • Availability Verification

    Our agents confirm resource availability for the requested time.
  • Confirmation Process

    We confirm appointments with customers/prospects through communication.
  • Reminder Services

    To ensure customer/prospect attendance, we proactively send reminders.
  • Customer Check-In

    We manage check-ins for streamlined processes efficiently.
  • Rescheduling Options

    For customer/prospect convenience, we also provide easy rescheduling

Our Comprehensive Appointment Scheduling Services

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B2B Appointment Scheduling
B2C Appointment Scheduling
Insurance Appointment Scheduling
Executive Appointment Setting
Lead Generation Appointment Setting
Online Appointment Scheduling
Event Registration
Conference Registration Programs
Waitlist Management
Appointment Rescheduling
Patient/Client Registration
Recurring Appointment Scheduling
Outbound Appointment Setting Services
Inbound Appointment Scheduling
Appointment Reminder Services
Event and Webinar Registration Services
Appointment Setting for Healthcare Practices
Appointment Setting for Financial Consultations
Appointment Setting for Real Estate Showings
Demo Scheduling Services
Appointment Setting for Legal Consultations
Appointment Confirmation Services
Appointment Setting for Educational Consultations
Appointment Setting for Non-Profit Organizations
Appointment Setting for Insurance Consultations
Appointment Services for Government Agencies and Public Services

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The Invensis Advantage for Appointment Scheduling Services

Skilled Professionals

Our skilled professionals accord your appointment scheduling needs with all the professionalism and help you deploy the fastest pathway to confirm appointments.

Consultative Approach

We follow a consultative approach by heeding the needs and systemizing the appointment scheduling process to replicate higher and quick conversions.

Better Sales and Lead Generation

We have the expertise and experience to assess the market dynamics and trends and provide you with a competitive edge, generate leads and convert them into confirmed sales.

Minimized No-shows

Our expert service offers personalized reminders to customers through a phone call, SMS, or email in advance of the appointment to minimize the chances of missing it.

Accuracy in Appointment

Our scheduling algorithms consider various factors, including buffer times, service duration, and priority scheduling, to ensure precise scheduling without conflicts.

Time Zone Support

We employ time zone conversion tools and incorporate geolocation data to accurately identify the clients' and the appointments' time zones.

Database Management

Our team utilizes secure and scalable database solutions that allow for quick access to client information, appointment history, preferences, and any specific requirements.

Calendar Integration

Our services seamlessly integrate with popular calendar platforms like Google Calendar, Microsoft Outlook, or other custom systems to minimize the risk of double bookings, missed meetings, etc.
Step-by-step process for Appointment Scheduling Services
Step-by-step process for Appointment Scheduling Services

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Invensis - The Most Trusted Appointment Scheduling Services Outsourcing Company

Being in the industry for over two decades, we understand that the approach of businesses makes a lot of difference in maximizing their appointments. We help you deploy a centralized appointment scheduling system so that both you and your clients check appointment status online. We follow a stringent QA process on every confirmed appointment and provide you with both statistical and digital solutions to overcome challenges in appointment scheduling. Our team delivers automated confirmation messages, reminders, and follow-ups to maintain a high standard of service. Also, we allow you to focus on maximizing the result of appointment scheduling instead of worrying over sloppy appointment schedules. By outsourcing appointment scheduling services to us, you can accelerate your sales pipeline by generating high-quality leads.

22+

Years of
Experience

10+

Industry
Verticals

5000+

Experienced
Professionals

ISO: 9001:2015 Certified Company
ISO  27001:2013 Certified Company
HIPPA-Complience

75%

First Contact
Resolution (FCR)

10

Average Resolution Time
(ART) in minutes

98%

Customer Satisfaction
(CST) Rate

5-10%

Customer Retention
Rate

<10%

Service Escalation
Rate

4-5

Average Handle Time
(AHT) in minutes

F&A Tools We Specialize In

Xero
NETSUITES
Microsoft Dynamics GP
Quckbooks
Peachtree
ZOHO
Appfolio
Wave

We Provide
Services

We provide Reboost
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What Our Customers Say

Invensis has helped us improve our first contact resolution rates without adding to our costs. In fact, our operational costs have been reduced, and our inbound calling process is working seamlessly, driving repeat business and referrals in leaps and bounds.

Lucas Clark
Leading Customs Brokerage Company in US

Invensis has empowered our call center executives to improve our customer satisfaction levels manifold. There are not many top call center outsourcing companies like Invensis around the world.

Oliver Taylor
Leading Logistics and Supply Chain Company in US

We wanted to keep our customers happy at any point in time. Invensis, a leading call center outsourcing company came up with a well thought out plan to ensure this. We are impressed by their stellar and cost-effective call center outsourcing services.

Amelia Thomas
Leading Automotive Company in France

What Our Customers Say

We are thrilled with the impeccable chiropractic billing services offered by Invensis. Their comprehensive knowledge of the industry, prompt claims processing, and meticulous attention to detail have immensely benefited our healthcare reimbursements. Highly commendable!

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John Davis
Leading Healthcare Company in the UK.

We are extremely pleased with the exceptional hospital billing services provided by Invensis. Their expertise and attention to detail in Medicare billing and compliance in medical billing have streamlined our revenue cycle and improved financial performance.

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Emily Johnson
Leading Hospital in the US.

Invensis has been an invaluable partner for our organization, providing exceptional ASC billing services. Their expertise and dedication have significantly improved our revenue cycle management. Highly recommended!

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Sarah Smith
Leading Healthcare Provider in Italy.

Our eCommerce Store Management Services Cover Leading Platforms

Shopify
Woo
YahooShopping
WixeCommerce
BigCommerce
Ebay
Ecwid
Shopwired
Netsuite
Shift4shop
Magento
Opencart
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Contact Information

You can reach us at:

Call us
+1 (302)-261-9036
sales@invensis.net
Locate Us
Invensis Inc. 2785 Rockbrook Dr STE 204 Lewisville, TX 75067

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