What Does a Medical Biller Do ? How to Make Them More Efficient
 Revenue Cycle Management

What Does a Medical Biller Do ? How to Make Them More Efficient

Janet Scott
Janet Scott
July 19, 2023
Last updated on:

July 19, 2023


Read time: 4 mins

A medical biller plays a vital part in the administrative and financial aspects of healthcare facilities. They handle the primary responsibility of translating medical services into billing claims, ensuring accurate and timely reimbursement from insurance companies and patients. They also work closely with medical coders, administrative staff, and insurance companies to maintain the operations and financial health of healthcare providers. 

Here in this blog, we will discuss the key role of a medical biller along with the strategies that make them more efficient. 

Key Responsibilities of A Medical Biller 

The responsibilities of a medical biller encompass a wide range of tasks that contribute to the financial stability of healthcare facilities and practices. Here are the key responsibilities of a medical biller:

Code and Process Medical Procedures

One of the key responsibilities of a medical biller is to accurately code and process medical procedures and solutions. They translate complex medical terminology and procedures into universally recognized codes, such as the Current Procedural Terminology (CPT) and the International Classification of Diseases (ICD). Accurate coding ensures that healthcare partners are appropriately reimbursed for the care they provide, minimizing the risk of revenue loss.

Handle Insurance Claims

Another vital aspect of a medical biller's role is to handle insurance claims. They gather and organize all necessary patient and insurance information, verify coverage, and submit claims to insurance companies for reimbursement. This process requires a deep understanding of insurance policies, claim submission guidelines, and the ability to navigate complex billing systems. A skilled medical biller ensures that claims are submitted accurately and in a timely manner, maximizing the chances of reimbursement.

Manage Patient Billing & Accounts Receivable 

Medical billers play a significant role in managing patient billing and accounts receivable. They generate and send invoices to patients, track payments, and address any billing inquiries or disputes. By maintaining open communication with patients, they help clarify billing concerns, explain insurance coverage, and establish payment plans if needed. Effective patient billing ensures the timely collection of payments, contributing to the financial stability of healthcare providers.

Ensure Compliance with Healthcare Regulations

Medical billers also ensure compliance with healthcare regulations and standards. They must stay updated with ever-changing healthcare laws, such as the Health Insurance Portability and Accountability Act (HIPAA) and the Affordable Care Act (ACA). By adhering to these regulations, medical billers protect patient privacy and maintain the integrity of healthcare data.

Key Responsiblities of a Medical Biller
Image 1 - Key Responsiblities of a Medical Biller

Is a medical coder the same as a medical biller?
No, a medical coder and a medical biller are not the same. While medical coders assign codes to diagnoses and procedures, medical billers handle the billing process, including submitting claims and ensuring timely reimbursement.

How To Improve Productivity of Medical Billers

Several factors can slow down the work of medical billers. Complex and constantly changing coding and billing regulations, insufficient or inaccurate documentation and incorrect patient information make their task error-prone. Additionally, high volumes of claims, claim rejections, and the need for appeals can overwhelm billers, impacting their productivity. A few proven ways to improve their productivity include: 

Embracing Technology and Automation 

Implementing billing software and technology solutions significantly streamline the medical billing process. Automation tools, in particular, can generate and submit claims electronically, reducing the chances of human errors. 

Providing Clear Documentation and Coding Guidelines

Providing billers with comprehensive and up-to-date documentation and coding guidelines ensures accurate coding and reduces errors.

Imparting Routine Training and Education

Continuous training and education programs for medical billers are essential for keeping them updated with changing regulations, coding guidelines to avoid medical billing and coding errors, and industry best practices. 

Partnering with Third-Party Billing Service Agencies

In some cases, delegating a part of the billing services to specialized companies can alleviate the workload of in-house billers. These include manual and time-consuming billing tasks.

Ways to make medical biller efficient
Image 2 - Ways to make medical biller efficient


The growing demand for healthcare services has increased the workload for medical billers, creating a need for more professionals in the field. Additionally, the complexity of medical billing regulations and coding systems requires specialized training and knowledge, making it challenging to find qualified individuals. Moreover, the rapid advancements in healthcare technology and electronic health records have resulted in a skill gap, as billers need to adapt to new software and processes. 

Invensis has over 22 years of experience in assisting medical billers to simplify their tasks. We have a team of certified medical support professionals with adequate exposure to managing the diverse needs of medical billers. Partner with Invensis today to simplify and optimize your medical billing services and make the going easy for your billing team.

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